A meeting of the Town Council will be held on Tuesday 21 March 2023 in the Council
Chamber, Council Offices, North Street, Ilminster, TA19 0DG starting at 19:30 hrs.
If members of the public have any questions on matters that are on the agenda, then, if
possible, please notify the Council Office before the day of the meeting which item you would
like to speak about.
This meeting has been advertised as a public meeting and as such could be filmed or
recorded by broadcasters, the media, or members of the public. Please be aware that whilst
every effort is taken to ensure that members of the public are not filmed, we cannot
guarantee this, especially if you are speaking or taking an active role.
The business to be transacted at the meeting is outlined on the Agenda below. Any report will
be made available as soon as possible, and in any event at least 30 minutes before the start
of the meeting.
Yours sincerely
Mark Tredwin
Town Clerk
AGENDA
1. Public Forum –
Fifteen minutes will be made available for public comment and response in relation to
items on this agenda. Individuals will be permitted a maximum of three minutes each
to address the committee.
2. Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.
3. District and County Councillors Reports
To note the written reports from Ilminster’s representatives
4. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of
matters to be considered at this meeting, together with an appropriate statement
regarding the nature of the interest.
Members are reminded that if they have a Disclosable Pecuniary Interest on their register of interest
relating to any item on the agenda they are prevented from participating in any discussion or voting on
that matter at the meeting as to do so would amount to a criminal offence. Similarly, if you are or
become aware of a Disclosable Pecuniary Interest in a matter under consideration at this meeting which
is not on your register of interests or is in the process of being added to your register you must disclose
such interest at this meeting and register it within 28 days.
5. Dispensations
To note the grant of dispensations made by the Town Clerk in relation to the business
of this meeting.
6. Minutes – Town Council
To confirm the Minutes from the Full Council Meeting held on the 21 February 2023 as
a correct record.
7. Minutes – Planning, Highways & Transport
To receive the Minutes of the meeting held on 7 March 2023, to receive the
resolutions made at this meeting for consideration by Full Council. To note the
committee’s comments made on planning applications therein
8. Mayor/Deputy Mayor Reports
To note the written reports.
9. Police Report
https://www.police.uk/pu/your-area/avon-somerset-constabulary/ilminster-andwindwhistle/ To receive a verbal report from the Police if available
10. Councillor Representatives of external organisations
To receive written updates by Councillor Representatives of any meetings that they have
attended
11. Income and Expenditure report
To inform members of the income and expenditure to February 2023
12. Schedule of Payments
To agree the payments for February 2023
13. Clerk’s Update
To update members on matters already reported to council
14. Risk Management
To review Town Council’s risk management processes
15. Investment Strategies
To review the returns on bank balances and CCLA Public Sector Deposit Fund
16. Replacement for Stiga
To consider the quotes for a replacement for the Stiga mower.
17. Grounds staff mobile phones
To consider quotes to replace two mobile phones.
18. Grant application
To consider a grant application from St John Ambulance
19. Request to hold a weekend event at the recreation Ground
To consider an application for an event to be held by Ilminster cricket Club at the
Recreation Ground on the weekend of 14 July 2023 in memory of a member of the
cricket club
20. Tennis Courts Refurbishment
To confirm the funding agreement between the Lawn Tennis Association, South
Somerset District Council (Somerset Council) and Ilminster Town Council
21. Neighbourhood Plan
To consider the next stages of taking the Neighbourhood Plan to Referendum
22. Meeting calendar 2023/2024
To agree the meeting calendar for 2023-2024
23. Future of Local Government in Somerset
To receive updates and consider how they see Ilminster post the unification of the
District Councils and Somerset County Council
24. Staff Update
To consider staffing information
Should any members consider that any items should be discussed in Part B,
Exempt Business the following will apply.
That in view of the confidential nature of the business about to be transacted, it is
advisable in the public interest that the press and public be temporarily excluded while
members consider this item in accordance with the Public Bodies (Admission to
Meetings) Act 1960.
25. Exempt Business To move that under Section 1, Paragraph 2 of The Public Bodies
(Admission to Meetings) Act 1960, the press and public be excluded from the meeting
for this item of business in view of the likely disclosure of confidential matters about
information relating to an individual, and information relating to the financial or business
affairs of any particular person, within the meaning of paragraphs 1 and 8 of schedule
12A to the Local Government Act 1972 (see Section 1 and Part 1 of Schedule 1 to the
Local Government (Access to Information) Act 1985), as amended by the Local
Government (Access to Information) (Variation) Order 2006.
26. Staff Update
To consider staffing information
PLEASE NOTE THAT MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND
THIS MEETING AS OBSERVERS. Under the Openness of Local Government
Bodies Regulations 2014, any members of the public are now allowed to take
photographs, film and audio record the proceedings and report on all public
meetings (including on social media). No prior notification is needed but it would
be helpful to let the office know of any plans to film or record so that any
necessary arrangements can be made to provide reasonable facilities to report
on meetings. This permission does not extend to private meetings or parts of
meetings which are not open to the public. All recording and photography
equipment should be taken away if a public meeting moves into a session which
is not open to the public.
If you are recording the meeting, you are requested to act in a reasonable manner
and not disrupt the conduct of meetings for example by using intrusive lighting,
flash photography or asking people to repeat statements for the benefit of the
recording. You may not make an oral commentary during the meeting. The
Chairman has the power to control public recording and/or reporting so it does
not disrupt the meeting. Members of the public exercising their right to speak
during Public Question Time may be recorded. Copies of this document are
available in large print on request
Please click here to download a copy of the agenda 21-03-23 NB
Ag 3 County Councillors report
Ag 6 Draft Minutes Town Council 210223
Ag 7 Draft minutes PHT 7th March 2023
Ag 11 Income Expenditure Feb 23
APP 11A Income Expenditure Feb 23
Ag 12 Schedule of Payments Report
App 14A Finance Procedures Risk Register – 2023
App 14B Office Risk Assessment – 13-03-23
APP 14C Risk Management Policy March 2022
APP 15A Comparison of savings accounts
Ag 16 OS Report – Replacing the Stiga
APP 18A St John Ambulance grant application
Ag 19 Request to use Cricket Club land
App 20A Redacted Individual Grant Funding Agreement – South Somerset Ilminster Town Council
APP 21A INP Next Steps List Draft v04 230313
APP 21B INP Examiner mofifications 130323 VER 2
