The Town Council’s Policies are listed in alphabetical order. Policies are usually reviewed every 3 years unless legislation or changes to legislation require a more frequent review.
Complaints Procedure
At the Town Council meeting held on Tuesday 12th December 2017, the Council approved and adopted a new complaints procedure for dealing with complaints about the Council’s administration or its procedures.
Click here to download a copy of the Complaints Procedure
Employee Code of Conduct
All Ilminster Town Council Employees are expected to conduct themselves in accordance with the Council’s Code of Conduct.
Click here to view the Employee code of conduct
Equality and Diversity Policy and Procedures
Click here to view Equality and Diversity Policy
Grants
A summary of the grants policy is given below:
- Local organisations who have charitable objectives and operate on a not for profit basis are able to apply for grants. Grants are expected to enable such organisations to develop projects which can clearly demonstrate their direct benefit to the citizens of Ilminster (in this context local means that the organisation is based within the parish of Ilminster or that it provides services/activities for Ilminster residents)
- Applications must be for specific, discrete provision e.g. purchase of a particular piece of equipment
- Grants are limited to a maximum of £750 (wef May 2024)
Please click here to download the Grant Policy Guidance notes
Please click here for a Grant-application-form-2024-2025
Revenue Subsidy Grants
Ilminster Town Council may award a revenue subsidy grant to local organisations who have charitable objectives and operate on a not-for-profit basis. Revenue subsidy grants are to help organisations meet their ongoing / running costs and the maximum amount of grant that may be applied for is 50% of the running costs.
NB: In this context local means that the organisation is based within the parish of Ilminster or that it provides services / activities will benefit Ilminster residents and / or businesses. Monies awarded through this process are drawn from a limited budget and organisations are limited to one application per year.
The Council Grant Policy and guidance and the Grant application form can be downloaded above.
Health And Safety
The Town Council’s Health and Safety Policy covers employees, volunteers, Councillors, contractors and visitors to council owned and managed premises.
Click here to download the Health and Safety policy 2021
HR Policies
The Town Council has the following HR policies in place which provide a framework for staff management:
- Alcohol And Drugs
- Appraisal Scheme
- Capability
- Discipline
- Grievance
- Protective Clothing
- Stress Management
- Whistleblowing
If you would like a copy of any of these policies please contact the Town Clerk.
Lost Property Policy
The lost property policy outlines the procedures that will be followed for dealing with items found on Town Council. Any found item that may be valuable will be reported to the police and their procedures followed; any other items will be advertised for 2 weeks on the news page of the Town Council’s website, on the Town Council Facebook page and the noticeboards in the Market square and the Wharf Lane Rec. Click here to download the full Lost Property Policy
Media & Publicity Policy
The Town Council wishes to be open and transparent in the way it considers information and takes decisions. As a Town Council we therefore seek opportunities to publish information about our activities with the intention of raising awareness about what the Town Council is doing.
The press and media policy includes information on the Town Council’s procedures for dealing with the media and social media.
Click here to download the Town Council media procedures
Click here to view the Social media Policy
Petitions Scheme
Ilminster Town Council recognises that petitions are one way in which people can let us know their views.
Click here to download a copy of the Petitions Scheme
PPE & Clothing Allowance
Click here to view the PPE & Clothing Allowance Policy
Protocol on Member / Officer Relationships
The protocol is intended as a guide for Members and Officers in their dealings with one another and as a supplement to the Members’ and Officers’ Codes of Conduct. The reputation and integrity of the Council is significantly influenced by the effectiveness of the Councillor, the Clerk and other staff working together to support each other’s roles. The aim is effective and professional working relationships characterised by mutual trust, respect and courtesy.
Click here to download a copy of the Protocol on Member & Officer Relations
Recording of Council Meetings Procedure
At the Town Council meeting held on Tuesday 16th December 2014, the Council approved and adopted a policy on recording of meetings.
Ilminster Town Council is committed to being open and transparent in the way it conducts its decision making. Recording, including filming, audio recording, taking photographs, blogging, tweeting and using other social media is permitted at Council meetings and Committee meetings which are open to the public, subject to this policy.
Click here to download a copy of the Council Meetings procedure
Click here to download a copy of the Recording of Council Meetings
Recruitment Policy
Every recruitment process will be designed with the intention of achieving the selection of the most suitable person for the job.
Click here to download the Recruitment Policy 2020
Risk Management Policy
Risk Management Policy February 2024
Schedule of Charges
Schedule of Charges for the use of Town Council land, buildings and cemetery fees wef 1st April 2023.
Click here to download Schedule of Charges wef 1st April 2023
Sponsorship Policy
Sponsorship is a contribution, financial or in kind, to the costs involved in a project or activity in return for advertising: The Town Council may seek and accept offers of sponsorship and / or The Town Council may provide sponsorship. The Town Council will endeavour, where possible and appropriate, to work in partnership with local and national businesses to identify opportunities for sponsorship that will be of mutual benefit.
Click here to download the Sponsorship Policy 2020
Strategic Plan 2020/21-2022/23
The Town Council’s Strategic Plan is intended to focus activity and decision making , help prioritise projects and resourcing, and provide a baseline against which progress can be measured. To download the current Strategic Plan click here Strat Plan 2022/2023
Training and Development Policy
Click here to view the Training and Development Policy 2016
Treasury and Investment Policy
Click here to view the ITC Treasury_and_Investment_Policy_June 2024
Co-Option Policy
Click here to view the ITC Co-Option policy February 2023
Memorial Bench policy
