A meeting of the Town Council will be held on Tuesday 19 March 2024 at 19:30 hrs, in the Council Chamber, Council Office, North Street, Ilminster, TA19 0DG.
Members of the public are welcome and encouraged to attend. If you wish to attend, or you have any questions on matters that are on the agenda please let Ilminster Town Council know either by email town.council@ilminster.gov.uk or phone the office on 01460 52149 by
noon on Monday 18 March 2024.
This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role.
The business to be transacted at the meeting is outlined on the Agenda below. Any reports will be made available as soon as possible, and in any event, at least 30 minutes before the start of the meeting.
Yours sincerely
Mark Tredwin
Town Clerk
AGENDA
- Public Forum
Fifteen minutes will be made available for public comment and response in relation to items on this agenda. Individuals will be permitted a maximum of three minutes each to address the committee. All comments and questions should be notified to the Town Council by noon on Monday 18 March 2024. We will be looking to avoid repetitive comments being made where possible.
- Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.
- Somerset Council Member’s written monthly reports
To receive any written reports from the Somerset Council Members for Ilminster.
- Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.
Members are reminded that if they have a Disclosable Pecuniary Interest on their register of interest relating to any item on the agenda they are prevented from participating in any discussion or voting on that matter at the meeting as to do so would amount to a criminal offence. Similarly, if you are or become aware of a Disclosable Pecuniary Interest in a matter under consideration at this meeting which is not on your register of interests or is in the process of being added to your register you must disclose such interest at this meeting and register it within 28 days.
- Dispensations
To note the grant of dispensations made by the Town Clerk in relation to the business of this meeting.
- Minutes – Town Council
To confirm the Minutes from the Full Council Meeting held on the 20 February 2024 as a correct record.
- Minutes – Planning, Highways & Transport
To receive the Minutes of the meeting held on 5 March 2024 and note the committee’s comments made on planning applications therein.
- Mayor/Deputy Mayor Reports
To note the written reports.
- Police Report
https://www.police.uk/pu/your-area/avon-somerset-constabulary/ilminster-and-windwhistle/ Members are asked to report any query directly to officers.
- Income and Expenditure report
To inform Members of the income and expenditure to 29 February 2024.
- Schedule of Payments
To agree the payments for February 2024.
- Cemetery Water Supply
To delegate to officers authority to organise the separation of the water supply between the Cemetery Lodge and the Cemetery.
- Market Stall holders conditions
To consider the amended Market Rules 2024
- Grant applications
To consider the grant application received from:
- CLOKS
- Illuminations Majorettes
- Ilminster Diamond Majorettes
- Food Bank Grant
To consider continuing the support for the Ilminster Food Bank via a grant.
- Notification of receipt of grants
To note the receipt of two grants from Persimmon Homes and National Lottery.
- Councillor Surgeries
To review future councillor surgeries from April 2024.
- Youth Working Group
To set up a youth working group and Terms of Reference.
- Community Plan Update
To receive an update from the Community Plan Working Group.
- Ilminster Town Council 50th Anniversary
To receive an update from the Working Group.
- Somerset Council Update
To update Members on the current Somerset Council financial situation and the potential transfer of assets and services.
That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded while members consider this item in accordance with the Public Bodies (Admission to Meetings) Act 1960.
- Exempt Business
To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960, the press and public be excluded from the meeting for this item of business in view of the likely disclosure of confidential matters about information relating to an individual, and information relating to the financial or business affairs of any particular person.
- Agenda item 21 – Somerset Council Update
PLEASE NOTE THAT MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND THIS MEETING AS OBSERVERS. Under the Openness of Local Government Bodies Regulations 2014, any members of the public are now allowed to take photographs, film and audio record the proceedings and report on all public meetings (including on social media). No prior notification is needed but it would be helpful to let the office know of any plans to film or record so that any necessary arrangements can be made to provide reasonable facilities to report on meetings. This permission does not extend to private meetings or parts of meetings which are not open to the public. All recording and photography equipment should be taken away if a public meeting moves into a session which is not open to the public.
If you are recording the meeting, you are asked to act in a reasonable manner and not disrupt the conduct of meetings, for example by using intrusive lighting, flash photography or asking people to repeat statements for the benefit of the recording. You may not make an oral commentary during the meeting. The Chairman has the power to control public recording and/or reporting so it does not disrupt the meeting. Members of the public exercising their right to speak during Public Question Time may be recorded. Copies of this document are available in large print on request.
Please click here to download the agenda for 19-03-24
Ag 3 County Councillor Report – March 2024
Ag 6 Draft Minutes Town Council 20-2-24
Ag 7 Draft minutes PHT 5 March 2024
Ag 8-ILM TC-DEPUTY MAYOR REPORT
Ag 10 Income Expenditure February 24
APP 10A Income Expenditure Feb 2024.docx
Ag 11 Schedule of Payments Feb 2024
APP 11A Schedule of Payments February 2024
Ag 13 Market Stallholders Conditions 2024-2025
APP 13A Conditions for Market Stallholders 24-25
APP 14A Redected CLOKS grant application
App 14B Redacted Illuminations Majorettes Grant application
App 14C Redacted Ilminster Diamond Majorettes Grant application
AG 16 Accept grants from Persimmon and the National Lottery Fund
APP 19A Minutes of Community Plan working group held on 26 January 2024
App 19B Community Action Plan 15th March 2024
AG 20 Ilminster Town Council 50th anniversary
App 20A ITC 50th Anniversary working group notes
