A meeting of the Town Council will be held on Tuesday 20 February 2024 at 19:30 hrs, in the Council Chamber, Council Office, North Street, Ilminster, TA19 0DG.
Members of the public are welcome and encouraged to attend. If you wish to attend, or you have any questions on matters that are on the agenda please let Ilminster Town Council know either by email town.council@ilminster.gov.uk or phone the office on 01460 52149 by noon on Monday 19 February 2024
This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role.
The business to be transacted at the meeting is outlined on the Agenda below. Any reports will be made available as soon as possible, and in any event, at least 30 minutes before the start of the meeting.
Yours sincerely
Mark Tredwin
Town Clerk
AGENDA
1. Public Forum
Fifteen minutes will be made available for public comment and response in relation to items on this agenda. Individuals will be permitted a maximum of three minutes each to address the committee. All comments and questions should be notified to the Town Council by noon on Monday 19 February 2024. We will be looking to avoid repetitive comments being made where possible.
2. Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.
3. Somerset Council Member’s written monthly reports
To receive any written reports from the Somerset Council Members for Ilminster.
4. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.
Members are reminded that if they have a Disclosable Pecuniary Interest on their register of interest relating to any item on the agenda they are prevented from participating in any discussion or voting on that matter at the meeting as to do so would amount to a criminal offence. Similarly, if you are or become aware of a Disclosable Pecuniary Interest in a matter under consideration at this meeting which is not on your register of interests or is in the process of being added to your register you must disclose such interest at this meeting and register it within 28 days.
5. Dispensations
To note the grant of dispensations made by the Town Clerk in relation to the business of this meeting.
6. Minutes – Town Council
To confirm the Minutes from the Full Council Meeting held on the 23 January 2024 as a correct record.
7. Minutes – Planning, Highways & Transport
To receive the Minutes of the meeting held on 6 February 2024 and note the committee’s comments made on planning applications therein.
8. Minutes – Open Spaces
To receive the Minutes of the meeting held on 6 February 2024 and note the committee’s comments made therein and Resolve any Recommendations emanating from this committee.
9. Mayor/Deputy Mayor Reports
To note the written reports.
10. Police Report
https://www.police.uk/pu/your-area/avon-somerset-constabulary/ilminster-and-windwhistle/ Members are asked to report any query directly to officers.
11. Income and Expenditure report
To inform Members of the income and expenditure to 31 January 2024.
12. Schedule of Payments
To agree the payments for January 2024.
13. Schedule of Charges 2024/25
To consider and approve the Schedule of Charges 2024/25.
14. Calendar of Events for 2024/25
To consider the calendar of events for 2024/25 and to consider the request received from Marshal/Jennings Funfair to attend the recreation ground and to note all other events.
15. Review Risk Management Policy
To consider the Risk Management Policy.
16. Disposal of Chemicals
To agree the safe disposal of chemicals.
17. Grant Application
To consider a grant application received from Harlequin Carnival Club.
18. Library Grant
To approve the payment of this year’s grant to Ilminster Library
19. Accept Grant towards a Replacement Noticeboard
To agree the receipt of a grant for a replacement noticeboard.
20. Ilminster Town Council’s 50th Birthday
To consider options to mark the Town Council’s 50th year.
21. Somerset Council Update
To update Members on the current Somerset Council financial situation and the potential transfer of assets and services.
22. IEF Lease of Recreation Ground
To receive an update from the Clerk.
23. Cemetery Lodge
To receive an update from the Cemetery Lodge Working Group.
24. Staff Update.
To update Members on various staffing matters.
Should any Members consider that any items should be discussed in Exempt Business the following will apply.
That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded while members consider this item in accordance with the Public Bodies (Admission to Meetings) Act 1960.
25. Exempt Business
To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960, the press and public be excluded from the meeting for this item of business in view of the likely disclosure of confidential matters about information relating to an individual, and information relating to the financial or business affairs of any particular person.
PLEASE NOTE THAT MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND THIS MEETING AS OBSERVERS. Under the Openness of Local Government Bodies Regulations 2014, any members of the public are now allowed to take photographs, film and audio record the proceedings and report on all public meetings (including on social media). No prior notification is needed but it would be helpful to let the office know of any plans to film or record so that any necessary arrangements can be made to provide reasonable facilities to report on meetings. This permission does not extend to private meetings or parts of meetings which are not open to the public. All recording and photography equipment should be taken away if a public meeting moves into a session which is not open to the public.
If you are recording the meeting, you are asked to act in a reasonable manner and not disrupt the conduct of meetings, for example by using intrusive lighting, flash photography or asking people to repeat statements for the benefit of the recording. You may not make an oral commentary during the meeting. The Chairman has the power to control public recording and/or reporting so it does not disrupt the meeting. Members of the public exercising their right to speak during Public Question Time may be recorded. Copies of this document are available in large print on request.
Copies of this document are available in large print on request.
Click here to download a copy of the Agenda 20-02-24
Ag 3 Feb Monthly Report Cllr Keitch
Ag 6 Draft Minutes Town Council 23rd Jan 2024
Ag 7 Draft minutes PHT 6 Feb 2024
Ag 8 Draft mins Open Spaces 6th Feb 2024
Ag 11 Income Expenditure January 24
Ag 12 Schedule of Payments Jan 24
Ag 13 Schedule of charges 2024 2025
APP13A Schedule of Charges wef 1st April 2023
APP13B Draft Schedule of Charges wef 1st April 2024
APP14 A Community Calender Events 2024
Ag 15 Risk Management Review 23-24
APP15A Finance Procedures Risk Register – 2024
APP15B Office Risk Assessment – 20-02-24
APP15C Risk Management Policy March 2024
Ag 16 Disposal of Chemicals report
Ag 17 Grant application Harlequin Carnival Club
APP17A Harlequin Carnival Club Grant application re-dacted
Ag 19 Accept grant towards a replacement noticeboard
Ag 20 Ilminster Town Council’s 50th Birthday
Ag 21 Somerset Council update 20-02-24
App 21A Devolution consultation Dec 23
