A meeting of the Open Spaces Committee will be held on Tuesday 1 August 2023 at the
rising of the Planning, Highways and Transport Committee Meeting due to be held from
19:30hrs, in the Council Chamber, Council Office, North Street, Ilminster, TA19 0DG
Members of the public are welcome and encouraged to attend. If you wish to attend, please let
Ilminster Town Council know either by email town.council@ilminster.gov.uk or phone the office
on 01460 52149 by 15:00 hrs on Tuesday 1 August 2023.
If members of the public have any questions on matters that are on the agenda, then if possible,
please notify the Council Office before the day of meeting which item you would like to speak
about.
This meeting has been advertised as a public meeting and as such could be filmed or recorded
by broadcasters, the media or members of the public. Please be aware that whilst every effort is
taken to ensure that members of the public are not filmed, we cannot guarantee this, especially
if you are speaking or taking an active role.
The business to be transacted at the meeting is outlined on the Agenda below. Any reports will
be made available as soon as possible and in any event at least 30 minutes before the start of
the meeting.
Yours sincerely
Mark Tredwin
Town Clerk
Open Spaces Agenda
AGENDA
1. Public Forum
Fifteen minutes will be made available for public comment and response in relation to items on this agenda. Individuals will be permitted a maximum of three minutes
each to address the committee.
2. Apologies for absence
To receive apologies for absence from Councillors unable to attend the meeting.
3. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of
matters to be considered at this meeting, together with an appropriate statement
regarding the nature of the interest.
Members are reminded that if they have a Disclosable Pecuniary Interest on their register of
interest relating to any item on the agenda, they are prevented from participating in any
discussion or voting on that matter at the meeting as to do so would amount to a criminal
offence. Similarly, if you are or become aware of a Disclosable Pecuniary Interest in a matter
under consideration at this meeting which is not on your register of interests or is in the process
of being added to your register you must disclose such interest at this meeting and register it
within 28 days.
4. Dispensations
To note the grant of dispensations made by the Town Clerk in relation to the business
of this meeting.
5. Minutes
To confirm the Minutes of the Open Spaces Committee meeting held on 6 June 2023.
6. Minutes
To receive the Minutes of the Recreation Ground Users Group meeting held on 11
July 2023 and to note the recommendations to be debated in Agenda Item 9.
7. Minutes
To receive the Minutes of the Herne Hill Users Group meeting held on 21 July 2023
and to note the recommendations to be debated in Agenda Item 10.
8. Clerk’s Update
To receive an update on matters that are not on this agenda.
9. Recreation Ground Users Group Report (RUG)
To consider the recommendations emanating from the RUG.
10. Herne Hill Users Group Report (HUG)
To consider the recommendations emanating from the HUG.
11. Financial Monitoring report
To note the report and consider any recommendations contained within the report.
12. Open Spaces Team report
To note the report and consider any recommendations contained within the report.
13. Herne Hill Nature Reserve Management Plan
To receive information and to consider the quotes for signs and carrying out a users
survey.
14. Request for amendments to the Ilminster Youth Football Club licence
To consider a request for minor amendments to the licence and a change in pitch
layouts on Britten’s Field.
15. Tennis courts nets and posts
To consider the purchase two sets of nets and posts for the front two tennis courts.
16. Christmas Tree
To consider reinstating an annual Christmas tree adjacent to the Market House.
Should any Members consider that any items should be discussed in Part B,
Exempt Business the following will apply.
That in view of the confidential nature of the business about to be transacted, it is
advisable in the public interest that the press and public be temporarily excluded while
members consider this item in accordance with the Public Bodies (Admission to
Meetings) Act 1960.
17. Exempt Business
To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to
Meetings) Act 1960, the press and public be excluded from the meeting for this item
of business in view of the likely disclosure of confidential matters about information
relating to an individual, and information relating to the financial or business affairs of
any particular person, within the meaning of paragraphs 1 and 8 of schedule 12A to
the Local Government Act 1972 (see Section 1 and Part 1 of Schedule 1 to the Local
Government (Access to Information) Act 1985), as amended by the Local
Government (Access to Information) (Variation) Order 2006.
Open Spaces Committee Members:Councillors Gunn, Hamilton, Jenner-Hurford, Karchud, Osborne, Paul, Shepherd, Taylor
PLEASE NOTE THAT MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND THIS
MEETING AS OBSERVERS. Under the Openness of Local Government Bodies
Regulations 2014, any members of the public are now allowed to take photographs,
film and audio record the proceedings and report on all public meetings (including
on social media). No prior notification is needed but it would be helpful to let the
office know of any plans to film or record so that any necessary arrangements can
be made to provide reasonable facilities to report on meetings. This permission does
not extend to private meetings or parts of meetings which are not open to the public.
All recording and photography equipment should be taken away if a public meeting
moves into a session which is not open to the public.
If you are recording the meeting, you are requested to act in a reasonable manner
and not disrupt the conduct of meetings for example by using intrusive lighting,
flash photography or asking people to repeat statements for the benefit of the
recording. You may not make an oral commentary during the meeting. The Chairman
has the power to control public recording and/or reporting so it does not disrupt the
meeting. Members of the public exercising their right to speak during Public
Question Time may be recorded. Copies of this document are available in large print
on request.
Please click here to download the agenda
AG 5 Draft mins OS 6th June 2023
AG 6 Mins of RUG held 11-07-23
Ag 11 Financial Monitoring May June
Ag 12 Open spaces Report August 2023 (1)
AG 13 Herne Hill Nature Reserve Management Plan Report
App 13A Herne Hill Green Flag Management Plan Please note that this report is a draft version which is currently being reviewed.
Ag 14 Request for amdts IYFC Licence
APP 14A Amdts to Licence for ITYFC 202
Ag 15 Tennis courts nets and posts
