A meeting of the Town Council will be held on Tuesday 25 April 2023 in the Council Chamber, Council Offices, North Street, Ilminster, TA19 0DG starting at 19:30 hrs.
If members of the public have any questions on matters that are on the agenda, then, if possible, please notify the Council Office before the day of the meeting which item you would like to speak about.
This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media, or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role.
The business to be transacted at the meeting is outlined on the Agenda below. Any report will be made available as soon as possible, and in any event at least 30 minutes before the start of the meeting.
Yours sincerely
Mark Tredwin
Town Clerk
AGENDA
- Public Forum –
Fifteen minutes will be made available for public comment and response in relation to items on this agenda. Individuals will be permitted a maximum of three minutes each to address the committee.
- Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.
- District and County Councillors Reports
To note the written reports from Ilminster’s representatives
- Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.
Members are reminded that if they have a Disclosable Pecuniary Interest on their register of interest relating to any item on the agenda they are prevented from participating in any discussion or voting on that matter at the meeting as to do so would amount to a criminal offence. Similarly, if you are or become aware of a Disclosable Pecuniary Interest in a matter under consideration at this meeting which is not on your register of interests or is in the process of being added to your register you must disclose such interest at this meeting and register it within 28 days.
- Dispensations
To note the grant of dispensations made by the Town Clerk in relation to the business of this meeting.
- Minutes – Town Council
To confirm the Minutes from the Full Council Meeting held on the 21 March 2023 as a correct record.
- Minutes – Planning, Highways & Transport
To receive the Minutes of the meeting held on 4 April 2023 noting the committee’s comments made on planning applications therein.
- Minutes – Open Spaces
To receive the Minutes of the meeting held on 4 April 2023 noting the committee’s comments and to consider the resolutions therein:
23-0010-OS Canal maintenance
Members RESOLVED unanimously to delegate authority to officers, in conjunction with the Rec Users Group, to produce a plan for future maintenance of the canal.
Proposer Cllr Taylor Seconded Cllr Shepherd
23-0011-OS Grounds Staff Uniforms
A Members RESOLVED unanimously to delegate authority to officers to purchase new uniforms for the grounds team that carry the town council logo and name.
Proposer Cllr Jenner-Hurford Seconded Cllr Osborne
B Members RESOLVED unanimously to delegate authority to officers to investigate and purchase decals that can be applied to the town council owned equipment where considered appropriate.
Proposer Cllr Osborne Seconded Cllr Gunn
23-0012-OS Request to register fields at the base of Herne Hill as a Community Asset
Members RESOLVED by 5 votes for and 1 abstention (Cllr Osborne) to RECOMMEND to Full Council that the land identified as areas I1 and I2 be put forward for registration as Community assets and following further investigation consideration is given to registering I3, I4, I5, I6 and I7 at a later date.
Proposer Cllr Gunn Seconded Cllr Taylor
- Mayor/Deputy Mayor Reports
To note the written reports.
- Police Report
https://www.police.uk/pu/your-area/avon-somerset-constabulary/ilminster-and-windwhistle/
To receive a verbal report from the Police if available.
- Councillor Representatives of external organisations
To receive written updates by Councilor Representatives of any meetings that they have attended.
- Co-option of a new Councillor
Members to consider applications for the vacancy on Ilminster Town Council.
- Income and Expenditure report
To inform members of the income and expenditure to March 2023.
- Schedule of Payments
To agree the payments for March 2023.
- Cemetery Rules
To agree to the changes to the cemetery rules.
- Clerk’s Update
To update members on matters already reported to council.
- Supporting the Food Bank
To consider continuing support for the Food Bank.
- Future of Local Government in Somerset
To receive updates and consider how they see Ilminster post the unification of the District Councils and Somerset County Council.
Should any members consider that any items should be discussed in Part B, Exempt Business the following will apply.
That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded while members consider this item in accordance with the Public Bodies (Admission to Meetings) Act 1960.
- Exempt Business To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960, the press and public be excluded from the meeting for this item of business in view of the likely disclosure of confidential matters about information relating to an individual, and information relating to the financial or business affairs of any particular person, within the meaning of paragraphs 1 and 8 of schedule 12A to the Local Government Act 1972 (see Section 1 and Part 1 of Schedule 1 to the Local Government (Access to Information) Act 1985), as amended by the Local Government (Access to Information) (Variation) Order 2006.
PLEASE NOTE THAT MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND THIS MEETING AS OBSERVERS. Under the Openness of Local Government Bodies Regulations 2014, any members of the public are now allowed to take photographs, film and audio record the proceedings and report on all public meetings (including on social media). No prior notification is needed but it would be helpful to let the office know of any plans to film or record so that any necessary arrangements can be made to provide reasonable facilities to report on meetings. This permission does not extend to private meetings or parts of meetings which are not open to the public. All recording and photography equipment should be taken away if a public meeting moves into a session which is not open to the public.
If you are recording the meeting, you are requested to act in a reasonable manner and not disrupt the conduct of meetings for example by using intrusive lighting, flash photography or asking people to repeat statements for the benefit of the recording. You may not make an oral commentary during the meeting. The Chairman has the power to control public recording and/or reporting so it does not disrupt the meeting. Members of the public exercising their right to speak during Public Question Time may be recorded. Copies of this document are available in large print on request.
Please click here to download the agenda 25-04-23 NB
Ag 3 County Councillors report April 2023
Ag 6 Town Council Draft mins 21-03-23
Ag 7 PHT Draft minutes 04-04-23
Ag 8 OS Draft min 4th April 2023
App12A ITC Co-Option policy February 2023
Ag 13 Income Expenditure Mar 23
Ag 14 Schedule of Payments Report
App14A Schedule of Payments March 23
Ag 15 Cemetery rules OS 04-04-23
App15A Funeral Directors – WEBSITE Rules & Regulations 2023
App15B General – WEBSITE Rules & Regulations 2023
App15C Memorial Masons – WEBSITE Rules & Regulations 2023
Ag 17 Supporting the Food Bank
