A meeting of the Resources Committee will be held on Tuesday 5 September 2023
at the rising of the Planning, Highways and Transport Committee Meeting in the
Arts Centre, The Meeting House, East Street, Ilminster, TA19 0AN.
Members of the public are welcome and encouraged to attend. If you wish to attend,
please let Ilminster Town Clerk know either by email town.council@ilminster.gov.uk
or phone the office on 01460 52149 by 15:00hrs on Tuesday 5 September 2023.
If members of the public have any questions on matters that are on the agenda, then
if possible, please notify the Council Office before the day of meeting which item you
would like to speak about.
This meeting has been advertised as a public meeting and as such could be filmed
or recorded by broadcasters, the media or members of the public. Please be aware
that whilst every effort is taken to ensure that members of the public are not filmed,
we cannot guarantee this, especially if you are speaking or taking an active role.
The business to be considered at the meeting is outlined on the Agenda below.
Yours sincerely
Mark Tredwin
Town Clerk
Resources Agenda
1. Public Forum
Fifteen minutes will be made available for public comment and response in
relation to items on this agenda. Individuals will be permitted a maximum of
three minutes each to address the committee.
2. Apologies for absence
To receive apologies for absence from Councillors unable to attend the
meeting.
3. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect
of matters to be considered at this meeting, together with an appropriate
statement regarding the nature of the interest.
Members are reminded that if they have a Disclosable Pecuniary Interest on their
register of interest relating to any item on the agenda, they are prevented from
participating in any discussion or voting on that matter at the meeting as to do so
would amount to a criminal offence. Similarly, if you are or become aware of a
Disclosable Pecuniary Interest in a matter under consideration at this meeting which
is not on your register of interests or is in the process of being added to your register
you must disclose such interest at this meeting and register it within 28 days.
4. Dispensations
To note the grant of dispensations made by the Town Clerk in relation to the
business of this meeting.
5. Minutes
The Minutes of the Resources meeting held on 4 July 2023 are to be confirmed
as a correct record.
6. Financial Monitoring
To receive information about the Resources Committee budget, income and
expenditure.
7. Friend’s of Ilminster Library (FOIL) Donation
To be notified of the donation and request from FOIL.
8. Ilminster Youth Football Club Grant Application
To consider a grant application.
9. Finance and Cemetery Software Contract Quotes
To consider quotes for a new contract.
10. Staff Update
To receive information.
Should any Members consider that any items should be discussed in Part B,
Exempt Business the following will apply.
That in view of the confidential nature of the business about to be transacted, it is
advisable in the public interest that the press and public be temporarily excluded while
members consider this item in accordance with the Public Bodies (Admission to
Meetings) Act 1960.
11. Exempt Business
To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to
Meetings) Act 1960, the press and public be excluded from the meeting for this
item of business in view of the likely disclosure of confidential matters about
information relating to an individual, and information relating to the financial or
business affairs of any particular person, within the meaning of paragraphs 1
and 8 of schedule 12A to the Local Government Act 1972 (see Section 1 and
Part 1 of Schedule 1 to the Local Government (Access to Information) Act
1985), as amended by the Local Government (Access to Information)
(Variation) Order 2006.
12. Finance and Cemetery Software Contract Quotes
To consider quotes for a new contract.
13. Staff Update
To receive information.
Resources Committee:
Cllr Burton, Cllr Hamilton, Cllr James, Cllr Jenner-Hurford,
Cllr Keitch, Cllr Sellers, Cllr Shepherd, Cllr Tinson
PLEASE NOTE THAT MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND
THIS MEETING AS OBSERVERS Under the Openness of Local Government
Bodies Regulations 2014, any members of the public are now allowed to take
photographs, film and audio record the proceedings and report on all public
meetings (including on social media). No prior notification is needed but it
would be helpful to let the office know of any plans to film or record so that
any necessary arrangements can be made to provide reasonable facilities to
report on meetings. This permission does not extend to private meetings or
parts of meetings which are not open to the public. All recording and
photography equipment should be taken away if a public meeting moves into a
session which is not open to the public.
If you are recording the meeting, you are asked to act in a reasonable manner and not
disrupt the conduct of meetings for example by using intrusive lighting, flash
photography or asking people to repeat statements for the benefit of the recording.
You may not make an oral commentary during the meeting. The Chairman has the
power to control public recording and/or reporting so it does not disrupt the meeting.
Members of the public exercising their right to speak during Public Question Time
may be recorded. Copies of this document are available in large print on request.
Please click here to download the agenda
Ag 5 Draft Mins Resources 04-07-23
APP 8A Redacted grant application Ilminster Youth Football Club
