A meeting of the Town Council will be held on Tuesday 27 September 2022 in the Council
Chamber, Council Offices, North Street, Ilminster, TA19 0DG starting at 19:30 hrs.
Members of the public are welcome and encouraged to attend. However, due to ongoing
Covid-19 concerns and a duty to protect all attendees, there will be a limited number of
members of the public able to attend. If you wish to attend, please let Ilminster Town Clerk
know either by email town.council@ilminster.gov.uk or phone the office on 01460 52149 by
3pm on Tuesday 27 September 2022. Officers of the council will advise whether capacity
remains.
If members of the public have any questions on matters that are on the agenda, then, if
possible, please notify the Council Office before the day of the meeting which item you would
like to speak about.
This meeting has been advertised as a public meeting and as such could be filmed or
recorded by broadcasters, the media, or members of the public. Please be aware that whilst
every effort is taken to ensure that members of the public are not filmed, we cannot
guarantee this, especially if you are speaking or taking an active role.
The business to be transacted at the meeting is outlined on the Agenda below. Any report will
be made available as soon as possible, and in any event at least 30 minutes before the start
of the meeting.
Yours sincerely
Mark Tredwin
Town Clerk
AGENDA
1. Public Forum –
Fifteen minutes will be made available for public comment and response in relation to
items on this agenda. Individuals will be permitted a maximum of three minutes each
to address the committee.
2. Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.
3. District and County Councillors Reports
4. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of
matters to be considered at this meeting, together with an appropriate statement
regarding the nature of the interest.
Members are reminded that if they have a Disclosable Pecuniary Interest on their register of interest relating to
any item on the agenda they are prevented from participating in any discussion or voting on that matter at the
meeting as to do so would amount to a criminal offence. Similarly, if you are or become aware of a Disclosable
Pecuniary Interest in a matter under consideration at this meeting which is not on your register of interests or is
in the process of being added to your register you must disclose such interest at this meeting and register it
within 28 days.
5. Dispensations
To note the grant of dispensations made by the Town Clerk in relation to the business
of this meeting.
6. Minutes – Town Council
To confirm the Minutes from the Full Council Meeting held on the 19 July 2022 as a
correct record
7. Minutes – Planning, Highways & Transport
To receive the Minutes of the meeting held on 6 September 2022 and note the
committee’s comments made on planning applications therein
8. Minutes – Resources Committee
To receive the Minutes of the meeting held on 6 September 2022 and note the
committee’s comments, Resolutions and to consider the Recommendations detailed
below
a) R22-019 Clerk’s Update report
Members RESOLVED unanimously to recommend to Full Council a transfer from
General Reserves to cover expenditure for the Neighbourhood Plan.
b) R22-027 Legionella Risk Assessments
Members RESOLVED unanimously to recommend to Full Council that the proposed
quotation for Legionella testing be accepted.
c) R22-028 Staffing Update
(i) Members RESOLVED by 4 votes for and 1 against to formally recommend to
Full Council the ratification of the appointment of the new Recreation Manager.
(ii) Members RESOLVED unanimously to formally recommend to Full Council the
ratification of the movement of employee 13 and employee 8, up one spinal point
as a result of the successful completion of their appraisals.
(iii) Members RESOLVED unanimously to formally recommend to Full Council that
employee 14 move up one spinal point in line with the terms of his contract of
employment.
9. Police Report
For members to note the police report
10. Mayor/Deputy Mayors reports
To allow members to be updated on functions and activities that the Mayor/Deputy
Mayor has been engaged in
11. Income and Expenditure report
To inform members of the income and expenditure for July and August 2022
12. Schedule Payments
Members to agree the payments for July and August 2022
13. CCLA Public Sector Deposit Fund Signatories
To consider additional signatories
14. SAAA 2022 Opt-out Communication
Formal acknowledgement of whether the council wishes to opt out
15. Clerk’s Update
To update members on matters already reported to council
16. Use of the Market House
Members to consider requests to use the Market House outside of normal Market
operating times
17. Chair’s Award for Service to the Community 2022/23 – 17th February 2023
18. Halloween Pumpkin/best decorated house competition
For members to decide if they wish the competition to proceed for 2022
19. Cost of Living Crisis
For members to consider possible strategies and actions for dealing with the “Cost of
Living Crisis”
20. To consider memorials for Her Majesty Queen Elizabeth II
Members to consider the location for a memorial bench and plaque in memory of Queen
Elizabeth II
21. Future of Local Government in Somerset
Members to receive updates and consider how they see Ilminster post the unification of
the District Councils and Somerset County Council
22. Tennis Court refurbishment
Members to consider contractual options being proposed for the refurbishment of
Ilminster Tennis Courts
23. Photocopier and Telephone contract ratification
Members to formally agree the contracts for the photocopier and telephone systems for
the Old Magistrates Court
24. IEF Lease on Recreation Ground
Members to receive a proposal regarding the land leased from the IEF
25. Judicial Review
Members to be provided with an update on the Judicial Review against South Somerset
District Council.
Should any members consider that any items should be discussed in Part B,
Exempt Business the following will apply.
That in view of the confidential nature of the business about to be transacted, it is
advisable in the public interest that the press and public be temporarily excluded while
members consider this item in accordance with the Public Bodies (Admission to
Meetings) Act 1960.
26. Exempt Business To move that under Section 1, Paragraph 2 of The Public Bodies
(Admission to Meetings) Act 1960, the press and public be excluded from the meeting
for this item of business in view of the likely disclosure of confidential matters about
information relating to an individual, and information relating to the financial or business
affairs of any particular person, within the meaning of paragraphs 1 and 8 of schedule
12A to the Local Government Act 1972 (see Section 1 and Part 1 of Schedule 1 to the
Local Government (Access to Information) Act 1985), as amended by the Local
Government (Access to Information) (Variation) Order 2006.
27. Tennis Court refurbishment
Members to consider contractual options being proposed for the refurbishment of
Ilminster Tennis Courts
28. Photocopier and Telephone contract ratification
Members to formally agree the contracts for the photocopier and telephone systems for
the Old Magistrates Court
29. Ilminster Education Foundation (IEF) Lease on Recreation Ground
Members to receive a proposal regarding the land leased from the IEF
30. Judicial Review
Members to be provided with an update on the Judicial Review against South Somerset
District Council.
PLEASE NOTE THAT MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND
THIS MEETING AS OBSERVERS. Under the Openness of Local Government
Bodies Regulations 2014, any members of the public are now allowed to take
photographs, film and audio record the proceedings and report on all public
meetings (including on social media). No prior notification is needed but it would
be helpful to let the office know of any plans to film or record so that any
necessary arrangements can be made to provide reasonable facilities to report
on meetings. This permission does not extend to private meetings or parts of
meetings which are not open to the public. All recording and photography
equipment should be taken away if a public meeting moves into a session which
is not open to the public.
If you are recording the meeting, you are requested to act in a reasonable manner
and not disrupt the conduct of meetings for example by using intrusive lighting,
flash photography or asking people to repeat statements for the benefit of the
recording. You may not make an oral commentary during the meeting. The
Chairman has the power to control public recording and/or reporting so it does
not disrupt the meeting. Members of the public exercising their right to speak
during Public Question Time may be recorded. Copies of this document are
available in large print on request.
Please click here to download the agenda
Ag 3 County ISSUED – September Monthly Report
Ag 6 Draft mins Full Council 19th July 2022
Ag 7 Draft mins PHT 6th September 2022
Ag 8 Draft mins Resources 06-09-22
Ag 11 Income and Expenditure report
Ag 12 Schedule of Payments report
Ag 17 Chair’s Award for Service to the Community 2022-23
