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Agenda for Town Council Meeting – 20 November 2018

Postedon 15th November, 2018 in Agendas – Town Council

A meeting of the Town Council which you are summoned to attend will be held on Tuesday 20 November 2018 in the Council Chamber, Council Offices, North Street, Ilminster, TA19 0DG at starting at 19:30 hrs.

The public are welcome to attend this meeting. Members of the public are invited to ask questions or raise issues relevant to the work of the Council. The overall time available for this session is restricted to 15 minutes unless the Chair decides otherwise. Individual speakers are restricted to 3 minutes and are asked not to repeat points that have been made previously. It is helpful if potential contributors can make themselves known to the Meeting Administrator before the meeting so that the session can be programmed effectively.
Public participation is not part of the formal meeting of the Council however a note will be made of matters raised and recorded at the start of the minutes of the meeting.

The business to be transacted at the meeting is outlined on the Agenda below. Any reports listed as “to follow” will be made available as soon as possible, and in any event at least 30 minutes before the start of the meeting.

Yours sincerely

Joy Norris
Town Clerk

1. Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.
2. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.
3. Minutes
a) To confirm the minutes of the meeting held on 23 October 2018 as a correct record. (To follow)
b) To consider the office Action Plan relating to the Town Council Meetings. (To follow)
4. Mayor’s Announcements/Engagements
a) The Mayor will make announcements relevant to Town Council and Mayoral activities
and engagements
b) The Mayor attended engagements between 11 September 2018 and 13 November 2018
as detailed on the schedule. (To follow)
5. Police Report
This agenda item provides an opportunity for the Police to report on any matters
relevant to policing in Ilminster. (To follow)
6. Reports from District Councillors
To receive reports from District Councillors.
7. Report from the County Councillor for the Ilminster Division
To receive reports from the County Councillor. (To follow)
8. Reports from Representatives on Outside Bodies
To receive reports from Representatives on Outside Bodies.
Wadham School
Greenfylde School
Somerset Association of Local Councils, All Areas meeting (from Cllr Walker)
Ilminster Chamber of Commerce (from Cllr Walker)
(To follow)
9. Update from the Neighbourhood Plan Development Group
To receive an update on the work of the Neighbourhood Plan Development Group. (To
10. Planning Application No. 18/00082/FUL – Land South West of Canal Way,
Ilminster. Masterplan
To consider any comments the Town Council may wish to submit to South Somerset
District Council regarding the masterplan. (To follow)
11. Cricket Pavilion – legal arrangements
To consider a request from Ilminster Cricket Club regarding the cricket pavilion. (To
12 Market House Roof
To consider maintenance work on the roof of the Market House. (To follow)
13. Review of the Town Council Decision Making Structure.
In May 2018 the Town Council made changes to its decision making structure, most
notably to the number of Councillors sitting on committees and the frequency of
meetings. This agenda item provides the opportunity to assess the impact of the
implemented changes and whether or not any further changes are required.
14. Strategic Plan 2018/19-2020/21- Status Report
To consider the quarterly Status Report.
15. Payments and Virements
The Schedule of Payments will be presented for Council’s information. (To Follow)
16. Clerk’s Updates
The following Clerk’s Updates have been sent by email since the last Council agenda
was published.

Number Date Topic
14/18 14.09.18 1. Ilminster Flooding
2 Open Spaces
2. Remembrance Day
15/18 21.09.18 1. Grass cutting / Weed Spraying Rec & Britten’s Field
2. Wharf Lane Rec Toilets
3. Archie Gooch Car Park
4. Windy Weather / trees
16/18 25.09.18 1. Office Staff
2. West Crescent Play Equipment
3. Weed Killing
4. Town Council Meeting
Formal Meetings – Reminder
4 December Planning, Highways & Transport Committee
11 December Resources Committee
15 January 2019 Planning, Highways & Transport Committee
22 January Town Council

Click here to download an Agenda for the Town Council Committee meeting on 20.11.18

Click here to download Agenda No 3a

Click here to download Agenda 3b – Action list

Click here to download Agenda No 4b

Click here to download Agenda No 5

Click here to download Agenda No 7

Click here to download Agenda No 8 (1 of 3)

Click here to download Agenda No 8 (2 of 3)

Click here to download Agenda No 8 (3 of 3)

Click here to download Agenda No 10

Click here to download Agenda No 11

Click here to download Agenda No 12

Click here to download Agenda No 14


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Ilminster Town Council