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Resources Committee Meeting – 12 June 2018

Postedon 6th June, 2018 in Agendas - Resources

A meeting of the RESOURCES COMMITTEE will be held on Tuesday 12 June 2018 on the rising of the Town Council Meeting. The meeting will be held in the Council Chamber, Council Offices, North Street, Ilminster.


The public are welcome to attend this meeting. Members of the public are invited to ask questions or raise issues relevant to the work of the Council. The overall time available for this session is restricted to 15 minutes unless the Chair decides otherwise. Individual speakers are restricted to 3 minutes and are asked not to repeat points that have been made previously. It is helpful if potential contributors can make themselves known to the Town Clerk before the meeting so that the session can be programmed effectively.

Public participation is not part of the formal meeting of the Council however a note will be made of matters raised and recorded at the start of the minutes of the meeting.


The Agenda for the meeting is given below. Please contact the Town Council Office if you would like a copy of any of the reports.


Yours sincerely


Joy Norris

Town Clerk




1.         Apologies for absence

To receive apologies for absence from Councillors unable to attend the meeting.

2.     Declarations of Interest

To receive any declarations from Councillors and Officers of interests in respect of   matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.

3.         Minutes

a)        To confirm the minutes of the Resources meeting held on 10th April 2018 as a correct record. (attached)

b)        To consider the action list relating to the Resources Committee. (attached).

4.     Financial Monitoring.

To receive information about the Resources Committee, income, expenditure and commitments compared with the 2017/18 budget. (attached)

5.      Approval of Invoice for Affiliation Fee to Somerset Association of Local Councils     The invoice for affiliation fee for the year to 31st March 2019 has been received in the sum of £1,080.31.  In accordance with Financial Regulation 3.1 this expenditure requires committee approval.  The sum of £1,600 is budgeted for the year for Membership Fees (attached)

6.     Cleaning contract quotes

To consider the quotes received for cleaning the Wharf Lane Public Conveniences, Wardens Workshop washroom and the Cemetery Toilet. (attached)

7.     New Electricity contract

To consider options for a new electricity contract (to follow)

8.     GDPR Progress update

To receive information on the progress of implementing GDPR (to follow)

9.     Review of Staff Health and Welfare Policies

To consider draft policies following staff consultation of

i.        Drugs and Alcohol Policy

ii.        Stress Policy

10.    Health & Safety Risk Assessments

To receive a report on the findings of the Health & Safety Risk Assessments

11.   Review Volunteer Policy

To consider the Volunteer Policy and whether any changes are required

12.   2018-2019 new pay scales & Staff increments

To report that the new pay scales for 2018-2019 effective from 1st April 2018 have been implemented. Following satisfactory Appraisals, salary increments have been awarded to Office staff.

13.   Staffing levels for Open Spaces Team

To consider the current staffing levels of the Open Spaces Team and decide if an additional member of staff will be required for the summer.

14.   Staffing Update

Report on general staffing matters.

Click here to download Agenda for Resources Committee Meeting on 12.06.18

Click here to download Agenda Item 3a – Minutes 10.04.18

Click here to download Agenda Item 3b – Action list

Click here to download Agenda Item 4 – Financial Monitoring

Click here to download Agenda Item 5 – invoice SALC

Click here to download Agenda Item 6 – Cleaning contract quotes

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Ilminster Town Council