A meeting of the Town Council will be held on Tuesday 23 January 2024 in the Council Chamber, Council Offices, North Street, Ilminster, TA19 0DG starting at 19:30 hrs.
If members of the public have any questions on matters that are on the agenda, then, if possible, please notify the Council Office before the day of the meeting which item you would like to speak about.
This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media, or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role.
The business to be transacted at the meeting is outlined on the Agenda below. Any report will be made available as soon as possible, and in any event at least 30 minutes before the start of the meeting.
Yours sincerely
Mark Tredwin
Town Clerk
AGENDA
1. Public Forum
Fifteen minutes will be made available for public comment and response in relation to items on this agenda. Individuals will be permitted a maximum of three minutes each to address the committee.
2. Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.
3. Somerset Council Member’s Reports
To receive any written reports from the Somerset Council Members for Ilminster.
4. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.
Members are reminded that if they have a Disclosable Pecuniary Interest on their register of interest relating to any item on the agenda they are prevented from participating in any discussion or voting on that matter at the meeting as to do so would amount to a criminal offence. Similarly, if you are or become aware of a Disclosable Pecuniary Interest in a matter under consideration at this meeting which is not on your register of interests or is in the process of being added to your register you must disclose such interest at this meeting and register it
within 28 days.
5. Dispensations
To note the grant of dispensations made by the Town Clerk in relation to the business of this meeting.
6. Minutes – Town Council
To confirm the Minutes from the Full Council Meeting held on the 19 December 2023 as a correct record.
7. Minutes – Planning, Highways & Transport
To receive the Minutes of the meeting held on 5 December 2023 and 9 January 2024 and note the committee’s comments made on planning applications therein.
8. Minutes – Open SpacesTo receive the Minutes of the meeting held on 5 December 2023 and note the committee’s comments made therein.
9. Mayor/Deputy Mayor Reports
To note the written reports.
10. Police Report
https://www.police.uk/pu/your-area/avon-somerset-constabulary/ilminster-andwindwhistle/ Members to email officers any queries and these will be forwarded on to the police to respond to.
11. Co-option
To consider an application for the casual vacancy on Ilminster Town Council.
12. Quarterly Finance Report
To note the report.
13. Schedule of Payments
To agree the payments for November and December 2023.
14. Neighbourhood Plan
To receive an update about the Neighbourhood Plan.
15. Grant Application
To consider a grant application which was deferred from 7 November 2023 meeting from Citizens Advice Bureau.
16. Grant Application
To consider a retrospective grant application from Life Education Wessex and Thames Valley.
17. Donation to the Library
To consider a request from Somerset Council for a £5,000 contribution towards the cost of Ilminster library for 1st April 2023 to 31st March 2024.
18. Somerset NHS Wheelchair Service Improvement Board
To consider appointing a representative from the council for the Wheelchair Service improvement board.
19. Future Meeting Venue
For members to consider the most appropriate venue to hold Town Council and Committee meetings from 1 April 2024.
Should any Members consider that any items should be discussed in Exempt Business the following will apply:That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded while members consider this item in accordance with the Public Bodies (Admission to Meetings) Act 1960.
20. Exempt Business
To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960, the press and public be excluded from the meeting for this item of business in view of the likely disclosure of confidential matters about information relating to an individual, and information relating to the financial or business affairs of any particular person.
PLEASE NOTE THAT MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND THIS MEETING AS OBSERVERS. Under the Openness of Local Government Bodies
Regulations 2014, any members of the public are now allowed to take photographs, film and audio record the proceedings and report on all public meetings (including on social media). No prior notification is needed but it would be helpful to let the office know of
any plans to film or record so that any necessary arrangements can be made to provide reasonable facilities to report on meetings. This permission does not extend to private meetings or parts of meetings which are not open to the public. All recording and
photography equipment should be taken away if a public meeting moves into a session which is not open to the public.
If you are recording the meeting, you are asked to act in a reasonable manner and not disrupt the conduct of meetings, for example by using intrusive lighting, flash photography or asking people to repeat statements for the benefit of the recording. You may not make an oral commentary during the meeting. The Chairman has the power to control public recording and/or reporting so it does not disrupt the meeting. Members of the public exercising their right to speak during Public Question Time may be recorded.
Copies of this document are available in large print on request.
Please click here to download a copy of the Agenda 23-01-24
Ag 3 Somerset Council Members Report
Ag 3 County Councillor report January
Ag 6 Draft Minutes Town Council 19-12-23
Ag 7 Website PHT minutes 5th Dec 23
Ag 7 Draft minutes PHT 9 Jan 2024
Ag 8 Draft mins Open Spaces 5 December 2023
Ag 9 MAYOR’S REPORT FOR FULL COUNCIL 21 NOVEMEBER 2023 (2)
Ag 12 Qtrly Finance Report Dec 23
APP 12A Qtrly Finance Report Dec 23
Ag 13 Schedule of Payments Nov Dec 23
APP 13A Schedule of Payments Nov Dec 2023
Ag 15 Grant Application Citizens Advice Somerset
APP 15A Grant application from CAB
Ag 16 Grant application Life Education Wessex and Thames Valley
APP 16A Redacted grant application Life Education
APP 17A Somerset Council Library invoice
Ag 18 Somerset NHS Wheelchair Service improvement Board
APP 18A Somerset NHS Wheelchair users engagement group
