A meeting of the Open Spaces Committee will be held on Tuesday 5 December 2023 at
the rising of the Planning, Highways and Transport Committee Meeting due to be held from
19:30hrs, in the Council Chamber, Council Office, North Street, Ilminster, TA19 0DG
Members of the public are welcome and encouraged to attend. If you wish to attend, please
let Ilminster Town Council know either by email town.council@ilminster.gov.uk or phone the
office on 01460 52149 by noon on Monday 4 December 2023.
If members of the public have any questions on matters that are on the agenda, then if
possible, please notify the Council Office before the day of meeting which item you would
like to speak about.
This meeting has been advertised as a public meeting and as such could be filmed or
recorded by broadcasters, the media or members of the public. Please be aware that whilst
every effort is taken to ensure that members of the public are not filmed, we cannot
guarantee this, especially if you are speaking or taking an active role.
The business to be transacted at the meeting is outlined on the Agenda below. Any reports
will be made available as soon as possible, and in any event, at least 30 minutes before the
start of the meeting.
Yours sincerely
Mark Tredwin
Town Clerk
Open Spaces Agenda
1. Public Forum
Fifteen minutes will be made available for public comment and response in relation to
items on this agenda. Individuals will be permitted a maximum of three minutes each to
address the committee. All comments and questions should be notified to the Town
Council by noon on Monday 4 December 2023. We will be looking to avoid repetitive
comments being made where possible.
2. Apologies for absence
To receive apologies for absence from Councillors unable to attend the meeting.
3. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of
matters to be considered at this meeting, together with an appropriate statement
regarding the nature of the interest.
Members are reminded that if they have a Disclosable Pecuniary Interest on their register of
interest relating to any item on the agenda, they are prevented from participating in any discussion
or voting on that matter at the meeting as to do so would amount to a criminal offence. Similarly, if
you are or become aware of a Disclosable Pecuniary Interest in a matter under consideration at
this meeting which is not on your register of interests or is in the process of being added to your
register you must disclose such interest at this meeting and register it within 28 days.
4. Dispensations
To note the grant of dispensations made by the Town Clerk in relation to the business
of this meeting.
5. Minutes
To confirm the Minutes of the Open Spaces Committee meeting held on 3 October
2023.
6. Open Spaces Team report
To note the report and consider any recommendations contained within the report.
7. Financial Monitoring report
To report the income and expenditure figures from 1st April 2023 to 31st October 2023.
8. Purchase of a bin
To consider purchasing a litter bin for the path along Shudrick stream.
9. Plant contract
To receive information regarding the current plant contract and to delegate to officers to
obtain quotes for a new contract.
Should any Members consider that any items should be discussed in Part B,
Exempt Business the following will apply.
That in view of the confidential nature of the business about to be transacted, it is
advisable in the public interest that the press and public be temporarily excluded while
Members consider this item in accordance with the Public Bodies (Admission to
Meetings) Act 1960.
10. Exempt Business
To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to
Meetings) Act 1960, the press and public be excluded from the meeting for this item of
business in view of the likely disclosure of confidential matters about information relating
to an individual, and information relating to the financial or business affairs of any
particular person, within the meaning of paragraphs 1 and 8 of schedule 12A to the Local
Government Act 1972 (see Section 1 and Part 1 of Schedule 1 to the Local Government
(Access to Information) Act 1985), as amended by the Local Government (Access to
Information) (Variation) Order 2006.
Open Spaces Committee Members:
Councillors Gunn, Hamilton, Jenner-Hurford, Karchud, Osborne, Paul, Shepherd,
Taylor
PLEASE NOTE THAT MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND
THIS MEETING AS OBSERVERS. Under the Openness of Local Government
Bodies Regulations 2014, any members of the public are now allowed to take
photographs, film and audio record the proceedings and report on all public
meetings (including on social media). No prior notification is needed but it would
be helpful to let the office know of any plans to film or record so that any
necessary arrangements can be made to provide reasonable facilities to report
on meetings. This permission does not extend to private meetings or parts of
meetings which are not open to the public. All recording and photography
equipment should be taken away if a public meeting moves into a session which
is not open to the public.
If you are recording the meeting, you are requested to act in a reasonable
manner and not disrupt the conduct of meetings for example by using intrusive
lighting, flash photography or asking people to repeat statements for the benefit
of the recording. You may not make an oral commentary during the meeting. The
Chairman has the power to control public recording and/or reporting so it does
not disrupt the meeting. Members of the public exercising their right to speak
during Public Question Time may be recorded. Copies of this document are
available in large print on request.
Please click here to download the Agenda for 5th December 2023 meeting.
Ag 5 Draft mins Open Spaces 3rd October 2023
Ag 6 Open Spaces Monthly report Dec 2023
