A meeting of the Town Council will be held on Tuesday 21 February 2023 in the Council
Chamber, Council Offices, North Street, Ilminster, TA19 0DG starting at 19:30 hrs.
Members of the public are welcome and encouraged to attend. However, due to ongoing
Covid-19 concerns and a duty to protect all attendees, there will be a limited number of
members of the public able to attend. If you wish to attend, please let Ilminster Town Clerk
know either by email town.council@ilminster.gov.uk or phone the office on 01460 52149 by
3pm on Tuesday 21 February 2023. Officers of the council will advise whether capacity
remains.
If members of the public have any questions on matters that are on the agenda, then, if
possible, please notify the Council Office before the day of the meeting which item you would
like to speak about.
This meeting has been advertised as a public meeting and as such could be filmed or
recorded by broadcasters, the media, or members of the public. Please be aware that whilst
every effort is taken to ensure that members of the public are not filmed, we cannot
guarantee this, especially if you are speaking or taking an active role.
The business to be transacted at the meeting is outlined on the Agenda below. Any report will
be made available as soon as possible, and in any event at least 30 minutes before the start
of the meeting.
Yours sincerely
Mark Tredwin
Town Clerk
AGENDA
1. Public Forum –
Fifteen minutes will be made available for public comment and response in relation to
items on this agenda. Individuals will be permitted a maximum of three minutes each
to address the committee.
2. Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.
3. District and County Councillors Reports
4. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of
matters to be considered at this meeting, together with an appropriate statement
regarding the nature of the interest.
Members are reminded that if they have a Disclosable Pecuniary Interest on their register of interest relating to
any item on the agenda they are prevented from participating in any discussion or voting on that matter at the
meeting as to do so would amount to a criminal offence. Similarly, if you are or become aware of a Disclosable
Pecuniary Interest in a matter under consideration at this meeting which is not on your register of interests or is
in the process of being added to your register you must disclose such interest at this meeting and register it
within 28 days.
5. Dispensations
To note the grant of dispensations made by the Town Clerk in relation to the business
of this meeting.
6. Minutes – Town Council
To confirm the Minutes from the Full Council Meeting held on the 17 January 2023 as
a correct record
7. Minutes – Planning, Highways & Transport
To receive the Minutes of the meeting held on 7 February 2023 and note the
committee’s comments made on planning applications therein
8. Minutes – Open Spaces
To receive the Minutes of the meeting held on 7 February 2023 and note the
committee’s comments and to consider any recommendations for the council to
resolve
9. Mayor/Deputy Mayor Reports
To note written reports from the Mayor and Deputy Mayor
10. Police Report
https://www.police.uk/pu/your-area/avon-somerset-constabulary/ilminster-andwindwhistle/ To receive a verbal report from the Police if able to attend
11. Councillor Representatives of external organisations
Members to note written reports provided by Councilor Representatives of any meetings
that they have attended
12. Income and Expenditure report
To inform members of the income and expenditure to January 2023
13. Schedule of Payments
To agree the payments for January 2023
14. Vaughan Lee Garage
To review the current contract for the rental of a garage
15. Investment Policy and plans
To review the returns on bank balances and CCLA Public Sector Deposit Fund
16. Clerk’s Update
To update Members on matters already reported to council
17. Schedule of Charges Policy 2023/2024
To review the Schedule of Charges Policy
18. Coronation Saturday 6th May 2023
To receive an update from the working group about activities to celebrate the King’s
Coronation
19. Calendar of events for year 2023/24
Members to consider the calendar of events.
20. Correspondence from Gooch Charitable Trust
Members to note letter from the Trust
21. Somerset Skills and Learning Centre
To reaffirm the decision for the centre to be registered as a community asset
22. Future of Local Government in Somerset
To receive updates and consider how they see Ilminster post the unification of the
District Councils and Somerset County Council
23. Co-option Policy
Members to agree the adoption of draft co-option policy
24. Tractor and snake replacement
To consider suggested replacements for the tractor and snake
25. Renewal of Council Insurance 2023/2024
To review and agree on a new contract for insurance of council assets
Should any members consider that any items should be discussed in Part B, Exempt
Business the following will apply.
That in view of the confidential nature of the business about to be transacted, it is advisable in
the public interest that the press and public be temporarily excluded while members consider
this item in accordance with the Public Bodies (Admission to Meetings) Act 1960.
26. Exempt Business To move that under Section 1, Paragraph 2 of The Public Bodies
(Admission to Meetings) Act 1960, the press and public be excluded from the meeting
for this item of business in view of the likely disclosure of confidential matters about
information relating to an individual, and information relating to the financial or business
affairs of any particular person, within the meaning of paragraphs 1 and 8 of schedule
12A to the Local Government Act 1972 (see Section 1 and Part 1 of Schedule 1 to the
Local Government (Access to Information) Act 1985), as amended by the Local
Government (Access to Information) (Variation) Order 2006.
27. Renewal of Council Insurance 2023/2024
To review and agree on a new contract for insurance of council assets
PLEASE NOTE THAT MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND
THIS MEETING AS OBSERVERS. Under the Openness of Local Government
Bodies Regulations 2014, any members of the public are now allowed to take
photographs, film and audio record the proceedings and report on all public
meetings (including on social media). No prior notification is needed but it would
be helpful to let the office know of any plans to film or record so that any
necessary arrangements can be made to provide reasonable facilities to report
on meetings. This permission does not extend to private meetings or parts of
meetings which are not open to the public. All recording and photography
equipment should be taken away if a public meeting moves into a session which
is not open to the public.
If you are recording the meeting, you are requested to act in a reasonable manner
and not disrupt the conduct of meetings for example by using intrusive lighting,
flash photography or asking people to repeat statements for the benefit of the
recording. You may not make an oral commentary during the meeting. The
Chairman has the power to control public recording and/or reporting so it does
not disrupt the meeting. Members of the public exercising their right to speak
during Public Question Time may be recorded. Copies of this document are
available in large print on request
Please click here to download a copy of the Agenda
Ag 3 County Councillors report
Ag 7 Draft mins PHT 7th Feb 2023
Ag 8 Draft mins Open Spaces 7th Feb 23
Ag 9 Mayors Deputy Mayor report Feb 23
Ag 11 Councillor Reps External Orgs
Ag 12 Income Expenditure Report
APP 12A Income Expenditure 31-01-23
Ag 13 Schedule of Payments Report
Ag 14 Vaughan Lee Garage rental
App 15A ITC Treasury_and_Investment_Policy_June 2022
App 15B 2023 01 31 PSDF Factsheet
APP 17A Schedule of Fees 22-23
APP 17B Schedule of Fees 23-24
Ag 19 Calendar of events MT V2
Ag 21 Skills and learning centre
App 23A ITC Co-Option policy February 2023
