A meeting of the Resources Committee will be held on Tuesday 10 January 2023 at the rising of
the Planning, Highways and Transport Committee Meeting in the Council Chamber, Council Office,
North Street, Ilminster, TA19 0DG
Members of the public are welcome and encouraged to attend. If you wish to attend, please let
Ilminster Town Clerk know either by email town.council@ilminster.gov.uk or phone the office on
01460 52149 by 15:00hrs on Tuesday 10 January 2023.
If members of the public have any questions on matters that are on the agenda, then if possible,
please notify the Council Office before the day of meeting which item you would like to speak about.
This meeting has been advertised as a public meeting and as such could be filmed or recorded by
broadcasters, the media or members of the public. Please be aware that whilst every effort is taken
to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are
speaking or taking an active role.
The business to be considered at the meeting is outlined on the Agenda below.
Yours sincerely
Mark Tredwin
Town Clerk
Resources Committee Agenda
1. Public Forum
Fifteen minutes will be made available for public comment and response in relation to items
on this agenda. Individuals will be permitted a maximum of three minutes each to address
the committee
2. Apologies for absence
To receive apologies for absence from Councillors unable to attend the meeting
3. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of matters to
be considered at this meeting, together with an appropriate statement regarding the nature of
the interest
Members are reminded that if they have a Disclosable Pecuniary Interest on their register of interest
relating to any item on the agenda, they are prevented from participating in any discussion or voting
on that matter at the meeting as to do so would amount to a criminal offence. Similarly, if you are or
become aware of a Disclosable Pecuniary Interest in a matter under consideration at this meeting
which is not on your register of interests or is in the process of being added to your register you
must disclose such interest at this meeting and register it within 28 days.
4. Dispensations
To note the grant of dispensations made by the Town Clerk in relation to the business of this
meeting
5. Minutes
The Minutes of the Resources meeting held on 6 September 2022 are to be confirmed as a
correct record
6. Clerk’s Update
Members to be updated about matters previously brought to this committee and not
considered elsewhere on the agenda
7. Financial Monitoring
To receive information about the Resources Committee budget, income and expenditure
8. Grant applications
To consider grant applications from the Arts Centre, the Green Ilminster Tree project, and the
Quakers
9. Information Centre
To delegate authority to officers to order the printing of the walks around Ilminster leaflets
10. Purchase of tablets
To consider purchasing tablets for use during Town Council and committee meetings
11. Cemetery Lodge
To consider the options for the future use of Cemetery Lodge
12. Tuck Shop
To consider options to operate the tuck shop on the recreation ground
13. Civility and Respect – Councillor and Officer Protocol
To consider and recommend the protocol to Full Council
14. Ilminster Community Website
To consider a request for an Ilminster Community Website
15. Staffing update
To note the report.
16. Exempt Business
To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act
1960, the press and public be excluded from the meeting for this item of business in view of
the likely disclosure of confidential matters about information relating to an individual, and
information relating to the financial or business affairs of any particular person, within the
meaning of paragraphs 1 and 8 of schedule 12A to the Local Government Act 1972 (see
Section 1 and Part 1 of Schedule 1 to the Local Government (Access to Information) Act
1985), as amended by the Local Government (Access to Information) (Variation) Order 2006.
17. Staff update
To note the report
Resources Committee: Cllr Shepherd, Cllr Hamilton, Cllr Keitch, Cllr Burton
Cllr Jenner-Hurford, Cllr James, Cllr Tinson, Cllr Sellers.
PLEASE NOTE THAT MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND THIS
MEETING AS OBSERVERS Under the Openness of Local Government Bodies
Regulations 2014, any members of the public are now allowed to take photographs,
film and audio record the proceedings and report on all public meetings (including
on social media). No prior notification is needed but it would be helpful to let the
office know of any plans to film or record so that any necessary arrangements can
be made to provide reasonable facilities to report on meetings. This permission
does not extend to private meetings or parts of meetings which are not open to the
public. All recording and photography equipment should be taken away if a public
meeting moves into a session which is not open to the public.
If you are recording the meeting, you are asked to act in a reasonable manner and
not disrupt the conduct of meetings for example by using intrusive lighting, flash
photography or asking people to repeat statements for the benefit of the recording.
You may not make an oral commentary during the meeting. The Chairman has the
power to control public recording and/or reporting so it does not disrupt the
meeting. Members of the public exercising their right to speak during Public
Question Time may be recorded. Copies of this document are available in large print
on request.
Please click here to download the agenda
Ag 5 Draft minutes Resources 06-09-22 v2
APP 7A Finance report Apr to Dec 2022
APP 8A Ilminster Arts Centre Grant Application
APP 8B Green Ilminster Grant application
APP 8C The Quakers Grant Application
App 13A Civility Respect_model councillor officer protocol
APP 14A Community Website proposal
