A meeting of the Open Spaces Committee will be held on Tuesday 7 February 2023 at the rising of the Planning, Highways and Transport Committee Meeting due to be held from 19:30hrs, in the Council Chamber, Council Office, North Street, Ilminster, TA19 0DG
Members of the public are welcome and encouraged to attend. However, due to ongoing Covid-19 concerns and a duty to protect all attendees, there will be a limited number of members of the public able to attend. If you wish to attend, please let Ilminster Town Clerk know either by email town.council@ilminster.gov.uk or phone the office on 01460 52149 by 15:00 hrs on Tuesday 7 February 2023. Officers of the council will advise whether capacity remains.
If members of the public have any questions on matters that are on the agenda, then if possible, please notify the Council Office before the day of meeting which item you would like to speak about.
This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role.
The business to be transacted at the meeting is outlined on the Agenda below. Any reports will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.
Yours sincerely
Mark Tredwin
Town Clerk
Open Spaces Agenda
- Public Forum
Fifteen minutes will be made available for public comment and response in relation to items on this agenda. Individuals will be permitted a maximum of three minutes each to address the committee.
- Apologies for absence
To receive apologies for absence from Councillors unable to attend the meeting.
- Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.
Members are reminded that if they have a Disclosable Pecuniary Interest on their register of interest relating to any item on the agenda, they are prevented from participating in any discussion or voting on that matter at the meeting as to do so would amount to a criminal offence. Similarly, if you are or become aware of a Disclosable Pecuniary Interest in a matter under consideration at this meeting which is not on your register of interests or is in the process of being added to your register you must disclose such interest at this meeting and register it within 28 days.
- Dispensations
To note the grant of dispensations made by the Town Clerk in relation to the business of this meeting.
- Minutes
To confirm the Minutes of the Open Spaces Committee meeting held on 6 December 2022
- Minutes
To receive the Minutes of the Recreation Ground Users Group meeting held on 24 January 2023 and consider the recommendations therein
- Clerk’s Update
To receive an update on matters that are not on this agenda
- Licences and pitch fees for football and cricket clubs
To consider and agree the licence and the pitch fees
- Schedule of Charges
To consider and recommend the Schedule of Charges to Full Council including football and cricket club fees proposed in Agenda Item 8
- Open Spaces Team report
To note the report and consider any recommendations contained within the report
- Fitness Trail
To consider and agree the location of the fitness trail on the recreation ground
- Financial Monitoring report
To note the report and consider any recommendations contained within the report
- Cemetery Noticeboard
To consider and agree to the purchase of a noticeboard for the cemetery
Should any Members consider that any items should be discussed in Part B, Exempt Business the following will apply.
That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded while Members consider this item in accordance with the Public Bodies (Admission to Meetings) Act 1960.
Exempt Business
To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960, the press and public be excluded from the meeting for this item of business in view of the likely disclosure of confidential matters about information relating to an individual, and information relating to the financial or business affairs of any particular person, within the meaning of paragraphs 1 and 8 of schedule 12A to the Local Government Act 1972 (see Section 1 and Part 1 of Schedule 1 to the Local Government (Access to Information) Act 1985), as amended by the Local Government (Access to Information) (Variation) Order 2006.
PLEASE NOTE THAT MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND THIS MEETING AS OBSERVERS. Under the Openness of Local Government Bodies Regulations 2014, any members of the public are now allowed to take photographs, film and audio record the proceedings and report on all public meetings (including on social media). No prior notification is needed but it would be helpful to let the office know of any plans to film or record so that any necessary arrangements can be made to provide reasonable facilities to report on meetings. This permission does not extend to private meetings or parts of meetings which are not open to the public. All recording and photography equipment should be taken away if a public meeting moves into a session which is not open to the public.
If you are recording the meeting, you are requested to act in a reasonable manner and not disrupt the conduct of meetings for example by using intrusive lighting, flash photography or asking people to repeat statements for the benefit of the recording. You may not make an oral commentary during the meeting. The Chairman has the power to control public recording and/or reporting so it does not disrupt the meeting. Members of the public exercising their right to speak during Public Question Time may be recorded. Copies of this document are available in large print on request.
Open Spaces Committee Members:
Councillors Gunn, Hamilton, Jenner-Hurford, Osborne, Paul, Shepherd, Taylor
To download a copy of the Agenda please click here: Agenda Open Spaces Committee 07-02-23
Ag 5 Draft minutes Open Spaces 6th December 2022
Ag 8 Licences and pitch fees 2023 v2
Ag 10 Open spaces Report February 2023
APP 11 A APP 11B APP 11C Fitness Trail
APP 13A Quotes for Replacement Cemetery Board
