A meeting of the Town Council will be held on Tuesday 18 October 2022 in the Council Chamber, Council Offices, North Street, Ilminster, TA19 0DG starting at 19:30 hrs.
Members of the public are welcome and encouraged to attend. However, due to ongoing Covid-19 concerns and a duty to protect all attendees, there will be a limited number of members of the public able to attend. If you wish to attend, please let Ilminster Town Clerk know either by email town.council@ilminster.gov.uk or phone the office on 01460 52149 by
3pm on Tuesday 18 October 2022. Officers of the council will advise whether capacity remains.
If members of the public have any questions on matters that are on the agenda, then, if possible, please notify the Council Office before the day of the meeting which item you would like to speak about.
This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media, or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role.
The business to be transacted at the meeting is outlined on the Agenda below. Any report will be made available as soon as possible, and in any event at least 30 minutes before the start of the meeting.
Yours sincerely
Mark Tredwin
Town Clerk
AGENDA
1. Public Forum –
Fifteen minutes will be made available for public comment and response in relation to items on this agenda. Individuals will be permitted a maximum of three minutes each to address the committee.
2. Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.
3. District and County Councillors Reports
4. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.
Members are reminded that if they have a Disclosable Pecuniary Interest on their register of interest relating to any item on the agenda they are prevented from participating in any discussion or voting on that matter at the meeting as to do so would amount to a criminal offence. Similarly, if you are or become aware of a Disclosable Pecuniary Interest in a matter under consideration at this meeting which is not on your register of interests or is in the process of being added to your register you must disclose such interest at this meeting and register it within 28 days.
5. Dispensations
To note the grant of dispensations made by the Town Clerk in relation to the business of this meeting.
6. Minutes – Town Council
To confirm the Minutes from the Full Council Meeting held on the 27 September 2022 as a correct record
7. Minutes – Planning, Highways & Transport
To receive the Minutes of the meeting held on 4 October 2022 and note the committee’s comments made on planning applications therein
8. Minutes – Open Spaces Committee
To receive the Minutes of the meeting held on 2 August 2022 and 4 October 2022 note the committee’s comments, Resolutions and to consider the Recommendations detailed
below:
a. 22-0032-OS Bye Laws
Members RESOLVED unanimously to recommend to Full Council to accept the amended byelaws.
Proposer Cllr Shepherd Seconded Cllr Hamilton
b. 22-0035-OS Football club and cricket club fees
Members RESOLVED by 4 votes for and 2 abstentions (Cllr Shepherd and Cllr Paul) to Recommend to Full Council that Officers be Delegated authority to negotiate up to date agreements with all clubs that regularly use Britten’s Field and the recreation ground.
Proposer Cllr Osborne Seconded Cllr Taylor
c. 22-0043-OS Licensing 2023/2024
Members RESOLVED unanimously to recommend to Full Council that the Rec Users Group be reconstituted.
Proposer Cllr Osborne Seconded Cllr Hamilton
9. Police Report
To note the police report
10. Mayor/Deputy Mayors reports
To allow members to be updated on functions and activities that the Mayor/Deputy Mayor has been engaged in
11. Income and Expenditure report
To inform members of the income and expenditure for September 2022
12. Schedule Payments
a. To agree the payments for September 2022
b. To agree to the invoice for legal fees
c. To consider and agree a donation to the Royal British Legion
13. Notification of end of Audit – AGAR
To note the External Auditors notification and AGAR report
14. Clerk’s Update
To update members on matters already reported to council
15. Byelaws
16. Neighbourhood Plan Response
17. Cost of Living Crisis
To consider possible strategies and actions for dealing with the “Cost of Living Crisis”
18. Civility and Respect Policy
19. Ilminster Information Centre SLA with SSDC
a. To consider a meeting with the Ilminster Meeting House & Arts Centre
b. To consider a donation to the Ilminster Meeting House & Arts Centre for 2022/2023
c. To discuss and agree to the SLA
20. Grant Application from Ilminster Chamber of Commerce
To consider a grant application to cover Street Trader’s Licence Fees
21. Future of Local Government in Somerset
To receive updates and consider how they see Ilminster post the unification of the District Councils and Somerset County Council
Should any members consider that any items should be discussed in Part B, Exempt Business the following will apply.
That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded while members consider this item in accordance with the Public Bodies (Admission to Meetings) Act 1960.
22. Ilminster Recreation Ground Tennis Courts Refurbishment
23. Nominations for the Chair’s Award for Service to the Community
To discuss and nominate one person to the Chair of Somerset
24. Exempt Business To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960, the press and public be excluded from the meeting for this item of business in view of the likely disclosure of confidential matters about information relating to an individual, and information relating to the financial or business affairs of any particular person, within the meaning of paragraphs 1 and 8 of schedule 12A to the Local Government Act 1972 (see Section 1 and Part 1 of Schedule 1 to the Local Government (Access to Information) Act 1985), as amended by the Local Government (Access to Information) (Variation) Order 2006.
25. Ilminster Recreation Ground Tennis Courts Refurbishment
26. Nominations for the Chair’s Award for Service to the Community
To discuss and nominate one person to the Chair of Somerset
PLEASE NOTE THAT MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND THIS MEETING AS OBSERVERS. Under the Openness of Local Government Bodies Regulations 2014, any members of the public are now allowed to take photographs, film and audio record the proceedings and report on all public meetings (including on social media). No prior notification is needed but it would be helpful to let the office know of any plans to film or record so that any necessary arrangements can be made to provide reasonable facilities to report on meetings. This permission does not extend to private meetings or parts of meetings which are not open to the public. All recording and photography equipment should be taken away if a public meeting moves into a session which is not open to the public.
If you are recording the meeting, you are requested to act in a reasonable manner and not disrupt the conduct of meetings for example by using intrusive lighting, flash photography or asking people to repeat statements for the benefit of the recording. You may not make an oral commentary during the meeting. The Chairman has the power to control public recording and/or reporting so it does not disrupt the meeting. Members of the public exercising their right to speak during Public Question Time may be recorded. Copies of this document are available in large print on request
Click here to download the agenda: Agenda Town Council 18-10-22
Ag 3 County ISSUED – October Monthly Report
Ag 6 Draft mins Full Council 27-09-22
Ag 7 Draft minutes PHT 4th October 2022
Ag 8 Draft mins OS 2nd August 2022
Ag 8 Draft mins OS 4th October 2022
Ag 11 Income Expenditure Report
Ag 12 Schedule of Payments Report
APP 15A ITC Byelaws – Nov 2020 Final Version with amendments
APP 15B ITC Byelaws – Oct 2020 amendments
APP 17A STRATEGIES FOR RESPONSE TO COST OF LIVING CRISIS REPORT FOR COUNCIL NOV 22
Ag 18 18-10-22 Civility Report
Ag 19 Ilminster Information Centre SLA
APP 19A SLA – Ilminster Information Centre
