A meeting of the Open Spaces Committee will be held on Tuesday 4 October 2022 at the rising of the Planning, Highways and Transport Committee Meeting due to be held from 19:30hrs, in the Council Chamber, Council Office, North Street, Ilminster, TA19 0DG
Members of the public are welcome and encouraged to attend. However, due to ongoing Covid-19 concerns and a duty to protect all attendees, there will be a limited number of members of the public able to attend. If you wish to attend, please let Ilminster Town Clerk know
either by email town.council@ilminster.gov.uk or phone the office on 01460 52149 by 15:00 hrs on Tuesday 4 October 2022. Officers of the council will advise whether capacity remains.
If members of the public have any questions on matters that are on the agenda, then if possible, please notify the Council Office before the day of meeting which item you would like to speak about.
This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role.
The business to be transacted at the meeting is outlined on the Agenda below. Any reports will be made available as soon as possible and in any event at least 30 minutes before the start of the meeting.
Yours sincerely
Mark Tredwin
Town Clerk
Open Spaces Agenda
1. Public Forum
Fifteen minutes will be made available for public comment and response in relation to items on this agenda. Individuals will be permitted a maximum of three minutes each to address the committee.
2. Apologies for absence
To receive apologies for absence from Councillors unable to attend the meeting.
3. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.
Members are reminded that if they have a Disclosable Pecuniary Interest on their register of interest relating to any item on the agenda, they are prevented from participating in any discussion or voting on that matter at the meeting as to do so would amount to a criminal offence. Similarly, if you are or become aware of a Disclosable Pecuniary Interest in a matter under consideration at this meeting which is not on your register of interests or is in the process of being added to your register you must disclose such interest at this meeting and register it within 28 days.
4. Dispensations
To note the grant of dispensations made by the Town Clerk in relation to the business of this meeting.
5. Minutes
To confirm the Minutes of the meeting held on 2 August 2022
6. Open Spaces Team report
To note the report and consider any recommendations contained within the report
7. Financial Monitoring report
To note the report and consider any recommendations contained within the report
8. Licensing 2023/2024
To consider the possible content for regular users of council land
9. Ilminster Sports Club Request to carry out drainage works on the main Football pitch on Britten’s Field
Members to consider a request for drainage works to take place on the ISCL Leased land
10. Ilminster Sports Club Ltd request for a bonfire
To consider the request and plans for a bonfire on Britten’s Field
11. Recreational Ground litter pick station and signs
To consider installing stations in the vicinity of Britten’s Field and recreation ground
12. Memorial tree
To consider the request to replace a memorial tree on Cleaves Close
13. Contract for plants
To consider quotes for a new contract for plants for the troughs and baskets
Exempt Business
To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960, the press and public be excluded from the meeting for this item of business in view of the likely disclosure of confidential matters about information relating to an individual, and information relating to the financial or business affairs of any particular person, within the meaning of paragraphs 1 and 8 of schedule 12A to
the Local Government Act 1972 (see Section 1 and Part 1 of Schedule 1 to the Local Government (Access to Information) Act 1985), as amended by the Local Government (Access to Information) (Variation) Order 2006.
14. Contract for plants
To consider quotes for a new contract for plants for the troughs and baskets
Click here to download the agenda:
Agenda 04-10-22 Open Spaces Committee
Click here to download reports:
Agenda 5 Draft Minutes 2nd August 2022
Agenda 6 Open Spaces Team report
Agenda 7 Financial Monitoring report
Appendix 7a Income and Expenditure
Agenda 10 Ilminster Sports Club Ltd request for a bonfire
Agenda 11 Recreational Ground litter pick station and signs
