Loading images...

Agenda for the Town Council Meeting to be held on Tuesday 19th July 2022 in the Council Chamber starting at 19:30 hrs.  

Posted on 13th July, 2022 in Agendas – Town Council

A meeting of the Town Council will be held on Tuesday 19 July 2022 in the Council
Chamber, Council Offices, North Street, Ilminster, TA19 0DG starting at 19:30 hrs.

Members of the public are welcome and encouraged to attend. However, due to ongoing
Covid-19 concerns and a duty to protect all attendees, there will be a limited number of
members of the public able to attend. If you wish to attend, please let Ilminster Town Clerk
know either by email town.council@ilminster.gov.uk or phone the office on 01460 52149 by
3pm on Tuesday 19 July 2022. Officers of the council will advise whether capacity remains.
If members of the public have any questions on matters that are on the agenda, then, if
possible, please notify the Council Office before the day of the meeting which item you would
like to speak about.

This meeting has been advertised as a public meeting and as such could be filmed or
recorded by broadcasters, the media, or members of the public. Please be aware that whilst
every effort is taken to ensure that members of the public are not filmed, we cannot
guarantee this, especially if you are speaking or taking an active role.
The business to be transacted at the meeting is outlined on the Agenda below. Any report will
be made available as soon as possible, and in any event at least 30 minutes before the start
of the meeting.

Yours sincerely

Mark Tredwin
Town Clerk

AGENDA

1. Public Forum –
Fifteen minutes will be made available for public comment and response in relation to
items on this agenda. Individuals will be permitted a maximum of three minutes each
to address the committee.

2. Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.

3. District and County Councillors Reports

4. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of
matters to be considered at this meeting, together with an appropriate statement
regarding the nature of the interest.
Members are reminded that if they have a Disclosable Pecuniary Interest on their register of interest relating to
any item on the agenda they are prevented from participating in any discussion or voting on that matter at the
meeting as to do so would amount to a criminal offence. Similarly, if you are or become aware of a Disclosable
Pecuniary Interest in a matter under consideration at this meeting which is not on your register of interests or is
in the process of being added to your register you must disclose such interest at this meeting and register it
within 28 days.

5. Dispensations
To note the grant of dispensations made by the Town Clerk in relation to the business
of this meeting.

6. Minutes – Town Council
To confirm the Minutes from the Full Council Meeting held on the 21 June 2022 as a
correct record

7. Minutes – Planning, Highways & Transport
To receive the minutes of the meeting held on 5 July 2022 and note the committee’s
comments made on planning applications therein

8. Minutes – Resources Committee
To receive the minutes of the meeting held on 5 July 2022 and note the committee’s
comments and to consider the recommendations detailed below;

R22-010 Magistrates Court Move
a) Members unanimously Resolved to Recommend to Full Council that £25,000 be
vired from General Reserves to budget 361 to cover removal and setup costs for
the Old Magistrates Court building.
Proposed Cllr Hamilton Seconded Cllr Tinson

b) Members unanimously Resolved that Officers to be given delegated responsibility
to engage a removal company to handle the transfer of items between old and new
premises.
Proposed Cllr Tinson Seconded Cllr Hamilton

c) Members unanimously Resolved to Recommend to Full Council to appoint Dan’s
Window Cleaning Services to clean the Old Magistrates Court windows for three
years or until such time as officers feel it appropriate to reassess the agreement.
Proposed Cllr Hamilton Seconded Cllr James

d) Members unanimously Resolved to Recommend to Full Council to delegate to
officers, authority to acquire a new photocopier in accordance with Financial
Regulations on the understanding members will ratify the decision at the first
possible Full Council meeting after a decision is made.
Proposed Cllr Hamilton Seconded Cllr James

e) Members unanimously Resolved to delegate authority to officers to dispose of the
Town Council’s old photocopiers, with details of their disposal reported to a
subsequent meeting for noting.
Proposed Cllr Tinson Seconded Cllr Hamilton

f) Members unanimously Resolved to Recommend to Full Council to delegate
authority to officers to engage a communications company to provide internet and
telephones at the old Magistrates Court. Any engagement will be carried out in
accordance with Financial Regulations and Standing orders. The details will be
brought to Full Council at the following meeting for ratification.
Proposed Cllr Jenner-Hurford Seconded Cllr Hamilton

R22-013 Staff update

a) Members Resolved to Recommend to Full Council that a three month fixed position
of grounds worker be created.
Proposed Cllr James Seconded Cllr Tinson

b) Members Resolved to recommend to Full Council that employee number 7 move to
a pay range of SCP 5-8 from 1 August 2022.
Proposed Cllr Burton Seconded Cllr Jenner-Hurford

9. Police Report
For members to note the police report

10. Mayor/Deputy Mayors reports
To allow members to be updated on functions and activities that the Mayor/Deputy
Mayor has been engaged in.

11. Clerk’s Update
To note the report

12. Acquisition of land adjacent to Tesco petrol station
To allow Members to consider the acquisition of land adjacent to Tesco petrol station.

13. SSDC Statement of Principles under the Gambling Act 2005
To provide a response to a request for comments

14. Income and Expenditure report
To inform members of the income and expenditure for June 2022

15. Schedule Payments
Members to agree the payments for June

16. Rotary Clock
Members to consider the offer being made by Rotary for the Town Council to take on
ownership of the clock that they have purchased to celebrate the Platinum Jubilee

17. North Street Offices
For members to be updated on the current position regarding the North Street offices

18. Judicial Review Claim against South Somerset District Council
For Officers to update members on the claim for a Judicial Review against SSDC
Should any members consider that any items should be discussed in Part B,
Exempt Business the following will apply.
That in view of the confidential nature of the business about to be transacted, it is
advisable in the public interest that the press and public be temporarily excluded while
members consider this item in accordance with the Public Bodies (Admission to
Meetings) Act 1960.

19. Exempt Business To move that under Section 1, Paragraph 2 of The Public Bodies
(Admission to Meetings) Act 1960, the press and public be excluded from the meeting
for this item of business in view of the likely disclosure of confidential matters about
information relating to an individual, and information relating to the financial or business
affairs of any particular person, within the meaning of paragraphs 1 and 8 of schedule
12A to the Local Government Act 1972 (see Section 1 and Part 1 of Schedule 1 to the
Local Government (Access to Information) Act 1985), as amended by the Local
Government (Access to Information) (Variation) Order 2006.

20. Agenda Item 15 – North Street Offices
For members to be updated on the current position regarding the North Street offices

21. Agenda Item 16 – Judicial Review Claim against South Somerset District Council
For Officers to update members on the claim for a Judicial Review against SSDC

PLEASE NOTE THAT MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND
THIS MEETING AS OBSERVERS. Under the Openness of Local Government
Bodies Regulations 2014, any members of the public are now allowed to take
photographs, film and audio record the proceedings and report on all public
meetings (including on social media). No prior notification is needed but it would
be helpful to let the office know of any plans to film or record so that any
necessary arrangements can be made to provide reasonable facilities to report
on meetings. This permission does not extend to private meetings or parts of
meetings which are not open to the public. All recording and photography
equipment should be taken away if a public meeting moves into a session which
is not open to the public.

If you are recording the meeting, you are requested to act in a reasonable
manner and not disrupt the conduct of meetings for example by using intrusive
lighting, flash photography or asking people to repeat statements for the benefit
of the recording. You may not make an oral commentary during the meeting.
The Chairman has the power to control public recording and/or reporting so it
does not disrupt the meeting. Members of the public exercising their right to
speak during Public Question Time may be recorded. Copies of this document
are available in large print on request

Please click here to download the agenda

Ag 3 220719-ITC REPORT

AG 3 County Councillor report Brief July 2022

Ag 6 Draft minutes Town Council 21st June 2022 v2

Ag 7 Draft minutes PHT 5th July 2022

Ag 8 draft minutes resources 05-07-22 v2

AG 9 Ilminster Town Police Report JULY 22

Ag 10 MAYOR

Ag 10 220719-ILM TC-DEPUTY MAYOR REPORT

Agenda Item 11 Clerks update

Agenda Item 12 Land adjacent to Tesco Petrol

Appendix 12A PROPOSAL FOR LAND TRANSFER

Agenda Item 13 Gambling Act

Appendix 13A LETTER TO CONSULTEES – GA05 290622

Appendix 13B Sop SSDC

Ag 14 Income and Expenditure report

APP 14A Budget report

Ag 15 Schedule of Payments report

APP15A Schedule of Payments

Agenda Item 16 Rotary Clock

Appendix 16A Clock

Appendix 16B Clock

Ilminster Town Council
Share This