A meeting of the Open Spaces Committee will be held on Tuesday 2 August 2022 at the
rising of the Planning, Highways and Transport Committee Meeting due to be held from
19:30hrs, in the Council Chamber, Council Office, North Street, Ilminster, TA19 0DG
Members of the public are welcome and encouraged to attend. However, due to ongoing
Covid-19 concerns and a duty to protect all attendees, there will be a limited number of
members of the public able to attend. If you wish to attend, please let Ilminster Town Clerk know
either by email town.council@ilminster.gov.uk or phone the office on 01460 52149 by 15:00 hrs
on Tuesday 2 August 2022. Officers of the council will advise whether capacity remains.
If members of the public have any questions on matters that are on the agenda, then if possible,
please notify the Council Office before the day of meeting which item you would like to speak
about.
This meeting has been advertised as a public meeting and as such could be filmed or recorded
by broadcasters, the media or members of the public. Please be aware that whilst every effort is
taken to ensure that members of the public are not filmed, we cannot guarantee this, especially
if you are speaking or taking an active role.
The business to be transacted at the meeting is outlined on the Agenda below. Any reports will
be made available as soon as possible and in any event at least 30 minutes before the start of
the meeting.
Yours sincerely
Mark Tredwin
Town Clerk
Open Spaces Agenda
1. Public Forum
Fifteen minutes will be made available for public comment and response in relation
to items on this agenda. Individuals will be permitted a maximum of three minutes
each to address the committee.
2. Apologies for absence
To receive apologies for absence from Councillors unable to attend the meeting.
3. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of
matters to be considered at this meeting, together with an appropriate statement
regarding the nature of the interest.
Members are reminded that if they have a Disclosable Pecuniary Interest on their register of
interest relating to any item on the agenda, they are prevented from participating in any
discussion or voting on that matter at the meeting as to do so would amount to a criminal
offence. Similarly, if you are or become aware of a Disclosable Pecuniary Interest in a matter
under consideration at this meeting which is not on your register of interests or is in the process
of being added to your register you must disclose such interest at this meeting and register it
within 28 days.
4. Dispensations
To note the grant of dispensations made by the Town Clerk in relation to the business
of this meeting.
5. Minutes
To confirm the Minutes of the meeting held on 7 June 2022
6. Open Spaces Team report
To note the report and consider any recommendations contained within the report
7. Financial Monitoring report
To note the report and consider any recommendations contained within the report
8. Cemetery Maintenance Plan
To approve the cemetery maintenance plan
9. Bye Laws
To approve the revised bye-laws and recommend them to Full Council
10. West Crescent play park
To discuss disabled access to West Crescent
11. Request to advertise the carnival
To discuss advertising on Town Council land
12. Football club and cricket club fees
To discuss current and future fees for the use of the recreation ground and Britten’s
Field pitches
Exempt Business
To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to
Meetings) Act 1960, the press and public be excluded from the meeting for this item
of business in view of the likely disclosure of confidential matters about information
relating to an individual, and information relating to the financial or business affairs of
any particular person, within the meaning of paragraphs 1 and 8 of schedule 12A to
the Local Government Act 1972 (see Section 1 and Part 1 of Schedule 1 to the Local
Government (Access to Information) Act 1985), as amended by the Local
Government (Access to Information) (Variation) Order 2006.
Open Spaces Committee members:
Councillors Gunn, Hamilton, Jenner-Hurford, Osborne, Paul, Shepherd, Taylor, Wilcock
PLEASE NOTE THAT MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND
THIS MEETING AS OBSERVERS Under the Openness of Local Government
Bodies Regulations 2014, any members of the public are now allowed to take
photographs, film and audio record the proceedings and report on all public
meetings (including on social media). No prior notification is needed but it would
be helpful to let the office know of any plans to film or record so that any
necessary arrangements can be made to provide reasonable facilities to report on
meetings. This permission does not extend to private meetings or parts of
meetings which are not open to the public. All recording and photography
equipment should be taken away if a public meeting moves into a session which
is not open to the public.
If you are recording the meeting, you are asked to act in a reasonable manner and
not disrupt the conduct of meetings for example by using intrusive lighting, flash
photography or asking people to repeat statements for the benefit of the
recording. You may not make an oral commentary during the meeting. The
Chairman has the power to control public recording and/or reporting so it does
not disrupt the meeting. Members of the public exercising their right to speak
during Public Question Time may be recorded. Copies of this document are
available in large print on request.
Please click here to download the agenda
Ag 5 Draft minutes Open Spaces 7th June 2022
Ag 6 Open Spaces Report August 2022
Ag 7 Financial Monitoring Report
APP 8A Cemetery maintenance plan
APP 9A ITC Byelaws – Nov 2020 Final Version with amendments
