A meeting of the Town Council meeting will be held on Tuesday 21 June 2022 in the Council Chamber, Council Office, North Street, Ilminster, TA19 0DG starting at 19:30 hrs.
Members of the public are welcome and encouraged to attend. However, due to ongoing Covid-19 concerns and a duty to protect all attendees, there will be a limited number of members of the public able to attend. If you wish to attend, please let Ilminster Town Clerk know either by email town.council@ilminster.gov.uk or phone the office on 01460 52149 by 3pm on Tuesday 21 June 2022. Officers of the council will advise whether capacity remains.
If members of the public have any questions on matters that are on the agenda, then, if possible, please notify the Council Office before the day of meeting which item you would like to speak about.
This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media, or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role.
The business to be transacted at the meeting is outlined on the Agenda below. Any reports listed as “to follow” will be made available as soon as possible, and in any event at least 30 minutes before the start of the meeting.
Yours sincerely
Mark Tredwin
Town Clerk
AGENDA
- Public Forum –
Fifteen minutes will be made available for public comment and response in relation to items on this agenda. Individuals will be permitted a maximum of three minutes each to address the committee.
- Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.
- District and County Councillors Reports
- Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.
Members are reminded that if they have a Disclosable Pecuniary Interest on their register of interest relating to any item on the agenda they are prevented from participating in any discussion or voting on that matter at the meeting as to do so would amount to a criminal offence. Similarly, if you are or become aware of a Disclosable Pecuniary Interest in a matter under consideration at this meeting which is not on your register of interests or is in the process of being added to your register you must disclose such interest at this meeting and register it within 28 days.
- Dispensations
To note the grant of dispensations made by the Town Clerk in relation to the business of this meeting.
- Minutes – Town Council
To confirm the Minutes from the Full Council Meeting held on the 17 May 2022 as a correct record
- Minutes – Planning, Highways & Transport
To receive the minutes of the meeting held on 7 June 2022 and note the committee’s comments made on planning applications therein.
Members to note delegated resolution 22-0028-PHT A358 Public Consultation Review – documents from Highways, Members RESOLVED unanimously to delegate authority to officers to submit a collective response from the Town Council using comments from this meeting held on 7th June 2022 and Members agree to support proposals put forward from the Community of Parishes in the response to the revisions. Proposer Cllr Shearman Seconded Cllr Gunn
- Minutes – Open Spaces Committee
To receive the minutes of the meeting held on 7 June 2022 and note the committee’s comments and to consider the recommendations therein.
22-0021-OS Memorial Bench Policy
Members Resolved unanimously to recommend to Full Council that the proposed Memorial Bench policy be adopted and that officers be delegated authority to manage and authorise applications.
Proposer Cllr Hamilton Seconded Cllr Shepherd.
22-0022-OS Recreation Ground Mound
Members Resolved unanimously to recommend to Full Council to delegate authority to officers to establish and implement a solution to the bare ground on the mound.
Proposer Cllr Shepherd Seconded Cllr Hamilton
- Police Report
For members to note the police report
- Mayor/Deputy Mayors reports
To allow members to be verbally updated on functions and activities that the Mayor/Deputy Mayor has been engaged in
- Internal Auditor Report 2021/22
For members to receive and accept the internal auditors report.
- Fixed Asset Register
To review and accept the Fixed Asset Register
- Appointment of Members to outside organisations
To appoint an additional Member to Market Town Investment Group and a Member to Royal British Legion
- Councillor Representatives of external organisations
Members to be receive verbal updates by Councillor Representatives
- Credit Card procedures
To consider a draft Credit Card Policy for Ilminster Town Council
- Town Council Investment Policy
To consider the introduction of an Ilminster Town Council Investment Policy
- AGAR 2021/22
For members to consider the annual AGAR Statements and resolve each of the AGAR statements, and to confirm the dates set for the exercise of public rights
- Income and Expenditure report
To inform members of the income and expenditure for April and May 2022
- Finance budget report
To note the financial position after 2 months on the financial 2022-2023
- Wessex Water Sewerage Overflow Update
Members to note and consider a response to proposal from Wessex Water to carry out works in the Wharf Lane Car-park
- Food Bank
To consider a request for assistance
- Ile Court – East Street, via the Old Magistrates
To review access from Ile Court to Silver Street to the public through the gate in the Old magistrate’s carpark.
- Future of Local Government in Somerset
Members to receive verbal updates and consider how they see Ilminster post Somerset unification.
- Judicial Review claim against South Somerset District Council
To update members on a Claim for a Judicial Review against SSDC.
Should any members consider that any items should be discussed in Part B, Exempt Business the following will apply.
That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded while members consider this item in accordance with the Public Bodies (Admission to Meetings) Act 1960.
- Exempt Business To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960, the press and public be excluded from the meeting for this item of business in view of the likely disclosure of confidential matters about information relating to an individual, and information relating to the financial or business affairs of any particular person, within the meaning of paragraphs 1 and 8 of schedule 12A to the Local Government Act 1972 (see Section 1 and Part 1 of Schedule 1 to the Local Government (Access to Information) Act 1985), as amended by the Local Government (Access to Information) (Variation) Order 2006.
- Agenda Item 24 – Judicial Review claim against South Somerset District Council
To update members on a Claim for a Judicial Review against SSDC.
PLEASE NOTE THAT MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND THIS MEETING AS OBSERVERS. Under the Openness of Local Government Bodies Regulations 2014, any members of the public are now allowed to take photographs, film and audio record the proceedings and report on all public meetings (including on social media). No prior notification is needed but it would be helpful to let the office know of any plans to film or record so that any necessary arrangements can be made to provide reasonable facilities to report on meetings. This permission does not extend to private meetings or parts of meetings which are not open to the public. All recording and photography equipment should be taken away if a public meeting moves into a session which is not open to the public.
If you are recording the meeting, you are requested to act in a reasonable manner and not disrupt the conduct of meetings for example by using intrusive lighting, flash photography or asking people to repeat statements for the benefit of the recording. You may not make an oral commentary during the meeting. The Chairman has the power to control public recording and/or reporting so it does not disrupt the meeting. Members of the public exercising their right to speak during Public Question Time may be recorded. Copies of this document are available in large print on request.
To download the agenda please click the below link:
Agenda item 6 Draft Minutes Town Council 17th May 2022
Agenda Item 7 Draft minutes PHT 7th June 2022
Agenda Item 8 Draft minutes Open Spaces 7th June 2022
Agenda Item 9 Police Report JUNE 22
Agenda Item 11 Internal Auditor Report
Appendix 11A 2021-22 Ilminster Town Council Internal Audit – Interim OBSERVATIONS MT
Appendix 11B Ilminster_Town_Council_Internal_Audit_-_Year_End_responses
Agenda Item 12 Fixed Asset Register
Appendix 12B Fixed assets purchased
Appendix 12C Fixed assets disposed
Agenda item 13 Appointments to Outside bodies
Agenda Item 15 Credit card ProceduresAppendix
15A Draft ITC CREDIT_DEBIT_CARDS Policy June 2022
Agenda Item 16 Investment policy
Appendix 16A Draft ITC Treasury_and_Investment_Policy_June 2022
Appendix 17A AGAR Auditor and RFO signed
Agenda Item 18 Income and expenditure report
Appendix 18A April and May Income
Appendix 18B April and May Expenditure
Agenda Item 19 Finance budget report
Appendix 19A Finance Report 01-04-22 to 31-05-22
Agenda Item 20 Wessex Water sewerage Overflow
Appendix 20A February 22 Report Wessex Water
Appendix 20B emails Wessex Water
Appendix 20C C00432-FIGURE_0004
Appendix 20D C00432-FIGURE_0002
Appendix 21A Motion No9 Town Council Meeting 5th May 2020
Appendix 21B Food Bank Request
