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Agenda for the Town Council meeting being held on Tuesday 17th May 2022 at 19:30hrs

Posted on 10th May, 2022 in Agendas – Town Council

A meeting of the Town Council will be held on Tuesday 17 May 2022 in the Council
Chamber, Council Office, North Street, Ilminster, TA19 0DG starting at 19:30 hrs.
Members of the public are welcome and encouraged to attend. However, due to ongoing
Covid-19 concerns and a duty to protect all attendees, there will be a limited number of
members of the public able to attend. If you wish to attend, please let Ilminster Town Clerk
know either by email town.council@ilminster.gov.uk or phone the office on 01460 52149 by
3pm on Tuesday 17 May 2022. Officers of the council will advise whether capacity remains.
If members of the public have any questions on matters that are on the agenda, then, if
possible, please notify the Council Office before the day of meeting which item you would like
to speak about.

This meeting has been advertised as a public meeting and as such could be filmed or
recorded by broadcasters, the media, or members of the public. Please be aware that whilst
every effort is taken to ensure that members of the public are not filmed, we cannot
guarantee this, especially if you are speaking or taking an active role.
The business to be transacted at the meeting is outlined on the Agenda below. Any reports
listed as “to follow” will be made available as soon as possible, and in any event at least 30
minutes before the start of the meeting.

It is requested that face masks or coverings are worn at all times during this meeting unless
you are speaking.

Yours sincerely


Mark Tredwin
Town Clerk


1. Election of Mayor
To elect the Mayor of Ilminster for the period up to the May 2023 Annual Town Council

2. Declaration of Acceptance of Office
To receive the Acceptance of Declaration of Office by the Mayor

3. Election of the Deputy Mayor
To elect the Deputy Mayor of Ilminster for the period up to the May 2023 Annual Town
Council Meeting

4. Declarations of Acceptance of Office
Confirmation that all Declarations of Office have been completed and to pass a
resolution if required allowing anyone absent to submit their forms to officers before the
next Full Council meeting.

5. Public Forum –
Fifteen minutes will be made available for public comment and response in relation to
items on this agenda. Individuals will be permitted a maximum of three minutes each to
address the committee.

6. Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.

7. District and County Councillors Reports

8. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of
matters to be considered at this meeting, together with an appropriate statement
regarding the nature of the interest.

Members are reminded that if they have a Disclosable Pecuniary Interest on their register of interest relating to
any item on the agenda they are prevented from participating in any discussion or voting on that matter at the
meeting as to do so would amount to a criminal offence. Similarly, if you are or become aware of a Disclosable
Pecuniary Interest in a matter under consideration at this meeting which is not on your register of interests or is
in the process of being added to your register you must disclose such interest at this meeting and register it
within 28 days.

9. Dispensations
To note the grant of dispensations made by the Town Clerk in relation to the business
of this meeting.

10. Minutes – Town Council
To confirm the Minutes from the Full Council Meeting held on the 26 April 2022 as a
correct record

11. Minutes – Planning, Highways & Transport
To receive the minutes of the meeting held on 3 May 2022 and note the committee’s
comments made on planning applications therein.

a) 22-0015-PHT Silver Street archway access
Members RESOLVED by 6 votes for and 1 abstention that officers will contact Highways to
request that the yellow zig zag lines outside Greenfylde CofE Primary School are extended
to cover the archway entrance.
Proposer Cllr Swann Seconded Cllr Taylor

12. Standing Orders
To review and approve the Town Council’s Standing Orders for the council year 2022-

13. Financial Regulations
Council to review and approve the Town Council’s Financial Regulations for the council
year 2022-2023

14. Scheme of Delegation
To review and consider the Town Council’s Scheme of Delegation

15. Code of Conduct
Members to consider the introduction of the proposed Code of Conduct

16. Calendar of meetings
To allow members to approve the Calendar of meetings for the 2022-2023 council year

17. Banking authorisation
Appointment of Authorisation for Bank and Investment Transactions and mandates

18. Earmarked Reserves
To allow members to approve the proposed Earmarked Reserves for 2022-2023

19. Members to resolve the Direct Debit and Standing Order payments
To allow members to approve the Direct Debit and Standing order payments for the
council year 2022-2023

20. Appointment of members to Committees and Working Groups
To allow members to agree the membership of the Committees and working Groups
that have met over 2021-2022

21. Appointment of Representatives to other Groups
Members to external groups to be allocated
Should any members consider that any items should be discussed in Part B, Exempt Business
the following will apply.

That in view of the confidential nature of the business about to be transacted, it is advisable in
the public interest that the press and public be temporarily excluded while members consider
this item in accordance with the Public Bodies (Admission to Meetings) Act 1960
22. Exempt Business
To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to
Meetings) Act 1960, the press and public be excluded from the meeting for this item of
business in view of the likely disclosure of confidential matters about information relating
to an individual, and information relating to the financial or business affairs of any
particular person, within the meaning of paragraphs 1 and 8 of schedule 12A to the Local
Government Act 1972 (see Section 1 and Part 1 of Schedule 1 to the Local Government
(Access to Information) Act 1985), as amended by the Local Government (Access to
Information) (Variation) Order 2006

THIS MEETING AS OBSERVERS. Under the Openness of Local Government
Bodies Regulations 2014, any members of the public are now allowed to take
photographs, film and audio record the proceedings and report on all public
meetings (including on social media). No prior notification is needed but it would
be helpful to let the office know of any plans to film or record so that any
necessary arrangements can be made to provide reasonable facilities to report
on meetings. This permission does not extend to private meetings or parts of
meetings which are not open to the public. All recording and photography
equipment should be taken away if a public meeting moves into a session which
is not open to the public.

If you are recording the meeting, you are asked to act in a reasonable manner
and not disrupt the conduct of meetings for example by using intrusive lighting,
flash photography or asking people to repeat statements for the benefit of the
recording. You may not make an oral commentary during the meeting. The
Chairman has the power to control public recording and/or reporting so it does
not disrupt the meeting. Members of the public exercising their right to speak
during Public Question Time may be recorded. Copies of this document are
available in large print on request

Please click here to download the Agenda for 17-05-22

Ag 4 Declarations of acceptance

Ag 10 Draft minutes TC mtg 26th April 2022

Ag 11 Draft Minutes PHT 3rd May 2022

Ag 12 Standing Orders

App 12A Draft Standing Orders 2022 MT 4

Ag 13 Financial Regs

App 13A Draft Financial Regs May 2022 MT 3

Ag 14 Scheme of delegation

App 14A – DRAFT Scheme of Delegations

Ag 15 Code of conduct

App 15A Draft ITC Councillor Code of conduct April 2022 v4

App 15B Somerset Code of Conduct CityTown and Parish version 2 030522

Ag 16 Calendar of meetings

App 16A Meeting Calendar Yr22-23 18 mths 05-05-2022

Ag 17 Banking authorisation

Ag 18 Earmarked Reserves

Ag 19 Direct debits SO

APP 19 ITC Direct Debits 04.05.22

Ag 20 Committees and working groups

App 20 Committees 2021-22

Ag 21 External representation

App 21 Other groups 2021-22

Ilminster Town Council
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