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Agenda for the Town Council meeting being held on Tuesday 15th March 2022 at 19:30hrs

Posted on 9th March, 2022 in Agendas – Town Council

A meeting of the Town Council will be held on Tuesday 15 March 2022 in the Council
Chamber, Council Office, North Street, Ilminster, TA19 0DG starting at 19:30 hrs.
Members of the public are welcome and encouraged to attend. However, due to ongoing
Covid-19 concerns and a duty to protect all attendees, there will be a limited number of
members of the public able to attend. If you wish to attend, please let Ilminster Town Clerk
know either by email town.council@ilminster.gov.uk or phone the office on 01460 52149 by
3pm on Tuesday 15 March 2022. Officers of the council will advise whether capacity remains.
If members of the public have any questions on matters that are on the agenda, then, if
possible, please notify the Council Office before the day of meeting which item you would like
to speak about.

This meeting has been advertised as a public meeting and as such could be filmed or
recorded by broadcasters, the media, or members of the public. Please be aware that whilst
every effort is taken to ensure that members of the public are not filmed, we cannot
guarantee this, especially if you are speaking or taking an active role.
The business to be transacted at the meeting is outlined on the Agenda below. Any reports
listed as “to follow” will be made available as soon as possible, and in any event at least 30
minutes before the start of the meeting.

It is requested that face masks or coverings are worn at all times during this meeting unless
you are speaking.

Yours sincerely


Mark Tredwin
Town Clerk

1. Public Forum
Fifteen minutes will be made available for public comment and response in relation to
items on this agenda. Individuals will be permitted a maximum of three minutes each to
address the committee

2. Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting

3. District and County Councillor Reports

4. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of
matters to be considered at this meeting, together with an appropriate statement
regarding the nature of the interest
Members are reminded that if they have a Disclosable Pecuniary Interest (DPI) (on their
register of interest or otherwise) relating to any item on the agenda they are prevented
from participating in any discussion or voting on that matter at the meeting as to do so
would amount to a criminal offence. Similarly, if you are or become aware of a DPI in a
matter under consideration at this meeting which is not on your register of interests or
is in the process of being added to your register you must disclose such interest at this
meeting, leave and not Vote on the item and register the DPI within 28 days. Similarly,
other Personal Interests should be declared at this meeting.

5. Dispensations
To NOTE the grant of dispensations made by the Town Clerk in relation to the business
of this meeting

6. Minutes – Town Council
To confirm the minutes of the meeting held on 15 February 2022 as a correct record.

7. Minutes – Planning, Highways & Transport
To receive the minutes of the meeting held on 1 March 2022 and note the committee’s
comments made on planning applications therein

8. Minutes – Resources Committee
To receive the minutes of the meeting held on 1 March 2022 and note the committee’s
comments made on planning applications therein

9. Councillor Representatives of external organisations
Members to be given verbal updates by Councilor Representatives of any meetings that
they have attended

10. Clerk’s update report
To update members on matter already reported to council

11. Financial Monitoring
For members to receive and note the contents of the Finance report

12. Risk Register
For members to consider the Risk Register

13. Young Somerset update report
To notify members of changes to the Young Somerset SLA.

14. Wallgate Contract
Members to consider a 3 year contract from Wallgate.

15. Maintenance to West Crescent Play Park
Members to consider the requirement to carry out maintenance to West Crescent Play

16. Ukrainian Conflict
To allow members to consider the ongoing conflict within Ukraine.

17. Grant Application
Members to consider an application for a grant from Ilminster Sports Club for a small
play area adjacent to Archie Gooch Building.

18. Future of local Government in Somerset
Members to note the verbal updates.

19. Exempt Business
To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to
Meetings) Act 1960, the press and public be excluded from the meeting for this item of
business in view of the likely disclosure of confidential matters about information relating
to an individual, and information relating to the financial or business affairs of any
particular person, within the meaning of paragraphs 1 and 8 of schedule 12A to the Local
Government Act 1972 (see Section 1 and Part 1 of Schedule 1 to the Local Government
(Access to Information) Act 1985), as amended by the Local Government (Access to
Information) (Variation) Order 2006.

20. National Pay awards for council employees 2021/2022
Members to formally agree the negotiated Pay Awards for the financial period 2021/22
for local government staff.

21. Ilminster Education Foundation Lease
Members to consider a request from the IEF.

THIS MEETING AS OBSERVERS Under the Openness of Local Government
Bodies Regulations 2014, any members of the public are now allowed to take
photographs, film and audio record the proceedings and report on all public
meetings (including on social media). No prior notification is needed but it would
be helpful to let the office know of any plans to film or record so that any
necessary arrangements can be made to provide reasonable facilities to report
on meetings. This permission does not extend to private meetings or parts of
meetings which are not open to the public. All recording and photography
equipment should be taken away if a public meeting moves into a session which
is not open to the public.

If you are recording the meeting, you are asked to act in a reasonable manner
and not disrupt the conduct of meetings for example by using intrusive lighting,
flash photography or asking people to repeat statements for the benefit of the
recording. You may not make an oral commentary during the meeting. The
Chairman has the power to control public recording and/or reporting so it does
not disrupt the meeting. Members of the public exercising their right to speak
during Public Question Time may be recorded. Copies of this document are
available in large print on request

Please click here to download a copy of the agenda

Ag 6 Draft Minutes of the Full Town Council meeting of Ilminster Town Council held on

Ag 7 Draft minutes of the PHT meeting 1st March 2022

Ag 8 Draft minutes resources 01.03.22

Ag 10 – Clerks update report

Ag 11 Finance Report

Ag 11 Income and Expenditure

Ag 12 Risk Register

APP 12A Finance Procedures Risk Register – 2021

APP 12B Office Risk Assessment – 01 10 20

Ag 13 Young Somerset

APP 13A – Youth Project LT 03-22

Ag 15 West Crescent matting

Ag 16 Ukrainian Conflict

Ag 17 Grant application

Ilminster Town Council
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