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Agenda for the Town Council meeting being held on Tuesday 25th January 2022 at 19:30hrs via Teams

Posted on 19th January, 2022 in Agendas – Town Council

A meeting of the Town Council will be held on Tuesday 25 January 2022 online starting at
19:30 hrs.

Members of the public are welcome and encouraged to attend online. If you wish to attend,
please contact the Deputy Town Clerk either by email town.council@ilminster.gov.uk or
phone the office on 01460 52149 by 3pm on Tuesday 25 January 2022, so that an
invitation will be sent to you via email.

If members of the public have any questions on matters that are on the agenda, please notify
the Council Office before the day of the meeting which item you would like to speak about.
This meeting has been advertised as a public meeting and as such could be filmed or
recorded by broadcasters, the media, or members of the public. Please be aware that whilst
every effort is taken to ensure that members of the public are not filmed, we cannot
guarantee this, especially if you are speaking or taking an active role.

The business to be transacted at the meeting is outlined on the Agenda below. Any reports
listed as “to follow” will be made available as soon as possible, and in any event at least 30
minutes before the start of the meeting.

Yours sincerely

Mark Tredwin
Town Clerk


1. Public Forum
Fifteen minutes will be made available for public comment and response in relation to
items on this agenda. Individuals will be permitted a maximum of three minutes each to
address the committee

2. Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting

3. District and County Councillor Reports

4. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of
matters to be considered at this meeting, together with an appropriate statement
regarding the nature of the interest
Members are reminded that if they have a Disclosable Pecuniary Interest (DPI) (on their
register of interest or otherwise) relating to any item on the agenda they are prevented
from participating in any discussion or voting on that matter at the meeting as to do so
would amount to a criminal offence. Similarly, if you are or become aware of a DPI in a
matter under consideration at this meeting which is not on your register of interests or
is in the process of being added to your register you must disclose such interest at this
meeting, leave and not Vote on the item and register the DPI within 28 days. Similarly,
other Personal Interests should be declared at this meeting.

5. Dispensations
To NOTE the grant of dispensations made by the Town Clerk in relation to the business
of this meeting

6. Minutes – Town Council
To confirm the minutes of the meeting held on 21 December 2021 as a correct record

7. Resources Proposals
To consider the committees proposals from the meeting held on 11 January 2022

8. Police Report
Members to receive an update from the PCSO

9. Strategic Plan 2022/2023 – 2027/28
To consider the draft Town Council 5-year Strategic Plan for 2022/23 – 2027/28.

10. Financial Monitoring
For members to receive and note the contents of the Finance report

11. Schedule of charges
Members to review schedule of charges

12. Grant – Green Ilminster
Members to consider a grant application

13. Wessex Water – Underground sewerage storage tank
Members to note Wessex Water’s proposals for an underground storage tank

14. Permission to use the recreation ground
Members to consider giving permission for Marshall Herberts Fair and IMEX

15. Councillor Representatives of external organisations
Members to be updated verbally by Councillor Representatives

16. Future of Local Government in Somerset
Members to receive verbal updates and consider how they see Ilminster post Somerset

17. Exempt Business
To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to
Meetings) Act 1960, the press and public be excluded from the meeting for this item of
business in view of the likely disclosure of confidential matters about information relating
to an individual, and information relating to the financial or business affairs of any
particular person, within the meaning of paragraphs 1 and 8 of schedule 12A to the
Local Government Act 1972 (see Section 1 and Part 1 of Schedule 1 to the Local
Government (Access to Information) Act 1985), as amended by the Local Government
(Access to Information) (Variation) Order 2006.

18. Staffing Matters
Members to consider the annual appraisals for employee no. 5 and 12

19. Cricket Club Lease
Members to be updated and consider a plan going forward

THIS MEETING AS OBSERVERS Under the Openness of Local Government
Bodies Regulations 2014, any members of the public are now allowed to take
photographs, film and audio record the proceedings and report on all public
meetings (including on social media). No prior notification is needed but it would
be helpful to let the office know of any plans to film or record so that any
necessary arrangements can be made to provide reasonable facilities to report
on meetings. This permission does not extend to private meetings or parts of
meetings which are not open to the public. All recording and photography
equipment should be taken away if a public meeting moves into a session which
is not open to the public.

If you are recording the meeting, you are asked to act in a reasonable manner
and not disrupt the conduct of meetings for example by using intrusive lighting,
flash photography or asking people to repeat statements for the benefit of the
recording. You may not make an oral commentary during the meeting. The
Chairman has the power to control public recording and/or reporting so it does
not disrupt the meeting. Members of the public exercising their right to speak
during Public Question Time may be recorded. Copies of this document are
available in large print on request

Ag 3 County councillor report Dec. 2021

AG 3 District councillors report Jan 2022

Ag 6 Draft Minutes Town Council meeting 21st December 2021

Ag 8 Ilminster Town Report JAN 22 Police Report

Ag 9 Strategic plan report

Ag 10 Finance Report

Ag 10 Income and expenditure

Ag 11 Schedule of Charges Report

APP11 Schedule of Charges 25.01.22

Ag 12 Green Ilminster Grant

Ag 13 Wessex Water

APP13 Wessex Water

Ag 14 Permission to use the recreation ground

Ag 16 Unitary report

Ilminster Town Council
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