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Agenda for the Full Council Meeting to be held on Tuesday 30th November 2021 at 19.30hrs

Posted on 24th November, 2021 in Agendas – Town Council

A meeting of the Town Council will be held on Tuesday 30 November 2021 in the Council Chamber, Council Office, North Street, Ilminster, TA19 0DG  starting at 19:30 hrs.

 Members of the public are welcome and encouraged to attend.  However, due to ongoing Covid-19 concerns and a duty to protect all attendees, there will be a limited number of members of the public able to attend. If you wish to attend, please let Ilminster Town Clerk know either by email town.council@ilminster.gov.uk or phone the office on 01460 52149 by 3pm on Tuesday 30 November 2021. Officers of the council will advise whether capacity remains.

If members of the public have any questions on matters that are on the agenda, then, if possible, please notify the Council Office before the day of meeting which item you would like to speak about.

This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media, or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role.

The business to be transacted at the meeting is outlined on the Agenda below. Any reports listed as “to follow” will be made available as soon as possible, and in any event at least 30 minutes before the start of the meeting.

Yours sincerely

Mark Tredwin

Town Clerk




  1. Public Forum

Fifteen minutes will be made available for public comment and response in relation to items on this agenda. Individuals will be permitted a maximum of three minutes each to address the committee.

 2. Apologies for Absence

To receive apologies for absence from Councillors unable to attend the meeting.

  1. District and County Councillor Reports
  2.  Declarations of Interest

To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.

Members are reminded that if they have a Disclosable Pecuniary Interest (DPI) (on their register of interest or otherwise) relating to any item on the agenda they are prevented from participating in any discussion or voting on that matter at the meeting as to do so would amount to a criminal offence. Similarly, if you are or become aware of a DPI in a matter under consideration at this meeting which is not on your register of interests or is in the process of being added to your register you must disclose such interest at this meeting, leave and not Vote on the item and register the DPI within 28 days. Similarly, other Personal Interests should be declared at this meeting.


To NOTE the grant of dispensations made by the Town Clerk in relation to the business of this meeting

  1. Minutes – Town Council

To confirm the minutes of the meeting held on 16 November 2021 as a correct record.

  1. Minutes – ICT Working Group

To note the minutes of the ICT Working Group meeting held on 12 October 2021.

  1. Acceptable Use Policy

To consider the draft Acceptable Use Policy.

  1. Meeting Calendar

To consider and agree the Calendar of meetings for 2022/2023.

  1. Financial Monitoring

For members to receive and note the contents of the Finance report.

  1. Schedule of charges

          Members to review schedule of charges.

  1. Youth Project Update

          To receive an update about youth activities from Young Somerset.

  1. Ilminster Sports Club Ltd

Members to consider and review requested permission to build a small play area on

land leased from Town Council.

  1. Grant Applications – Members to consider grant applications from:

 a) 1St Ilminster Scout Group application

b) Yeovil Shop Mobility application

c) Greenfylde School application

d) Ilminster Sports Club Ltd application

e) Warehouse Theatre Application (Old Bakery project)

  1. Party in the Park 2022

Members to consider a request for Party on the Park 2022 to be allowed to take place on the recreation ground on the 28 August 2022.

  1. Fairtrade

       Members to reaffirm their support for Ilminster Fairtrade.

  1. Somerset Bus Partnership

          Members to nominate a person who can act as a representative to the Bus Advisory Group.

  1. Future of Local Government in Somerset

Members to receive updates and consider how they see Ilminster post Somerset unification.

  1. Exempt Business

 To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960, the press and public be excluded from the meeting for this item of business in view of the likely disclosure of confidential matters about information relating to an individual, and information relating to the financial or business affairs of any particular person, within the meaning of paragraphs 1 and 8 of schedule 12A to the Local Government Act 1972 (see Section 1 and Part 1 of Schedule 1 to the Local Government (Access to Information) Act 1985), as amended by the Local Government (Access to Information) (Variation) Order 2006.

 20. New contract for office telephone/internet connection

To consider three quotations for a new contract for the office.

  1. Ilminster Education Foundation Lease

Members to be updated on progress of the draft lease between Ilminster Town Council and Ilminster Education Foundation.

  1. Cricket Club Lease

          Members to be updated with the progress of the draft lease with the cricket club.

PLEASE NOTE THAT MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND THIS MEETING AS OBSERVERS Under the Openness of Local Government Bodies Regulations 2014, any members of the public are now allowed to take photographs, film and audio record the proceedings and report on all public meetings (including on social media). No prior notification is needed but it would be helpful to let the office know of any plans to film or record so that any necessary arrangements can be made to provide reasonable facilities to report on meetings. This permission does not extend to private meetings or parts of meetings which are not open to the public. All recording and photography equipment should be taken away if a public meeting moves into a session which is not open to the public.


If you are recording the meeting, you are asked to act in a reasonable manner and not disrupt the conduct of meetings for example by using intrusive lighting, flash photography or asking people to repeat statements for the benefit of the recording. You may not make an oral commentary during the meeting. The Chairman has the power to control public recording and/or reporting so it does not disrupt the meeting. Members of the public exercising their right to speak during Public Question Time may be recorded. Copies of this document are available in large print on request.

Please click below for the agenda and reports:

Agenda – 30-11-21 NB


AG 3 District & County Councillor report Oct. 2021

AG 6 Draft Minutes Full Council 16th November 2021

AG 7 Minutes of the meeting of ICT Working Group 121021

AG 8 Councillors AUP Agenda – 30-11-21 NB

APP 8A ITC Cllr Email policy Draft Oct 2021

AG 9 Calendar report

APP 9A 9 Meeting Calendar Yr22-23

AG 10 Finance Report

Ag 10 Income and Expenditure

AG 12 Young Somerset Ilminster report September to November 2021

AG 13 Ilminster Sports Club

APP 13 A 11562 – Ilminster Sports Club – A3 Plan Email

AG 14 Grant applications MT1

APP 14A Grant-Policy-Guidance-notes

AG 15 Party in the park

APP 15A Party in Park 2022 MC_1_11_2021_Ilminster_Town_Council

AG 16 Fairtrade Ilminster

AG 17 Somerset Bus Partnership






Ilminster Town Council
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