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Agenda for the Full Council Meeting to be held on Tuesday 16th November 2021 at 19.30hrs

Posted on 9th November, 2021 in Agendas – Town Council

A meeting of the Town Council will be held on Tuesday 16th November 2021 in the Ilminster
Meeting House & Arts Centre, East Street, Ilminster, TA19 0AN starting at 19:30 hrs.
Members of the public are welcome and encouraged to attend. However, due to ongoing
Covid-19 concerns and a duty to protect all attendees, there will be a limited number of
members of the public able to attend. If you wish to attend, please let Ilminster Town Clerk
know either by email town.council@ilminster.gov.uk or phone the office on 01460 52149 by
3pm on Tuesday 16 November 2021. Officers of the council will advise whether capacity

If members of the public have any questions on matters that are on the agenda, then, if
possible, please notify the Council Office before the day of meeting which item you would like
to speak about.

This meeting has been advertised as a public meeting and as such could be filmed or
recorded by broadcasters, the media or members of the public. Please be aware that whilst
every effort is taken to ensure that members of the public are not filmed, we cannot
guarantee this, especially if you are speaking or taking an active role.

The business to be transacted at the meeting is outlined on the Agenda below. Any reports
listed as “to follow” will be made available as soon as possible, and in any event at least 30
minutes before the start of the meeting.

Yours sincerely
Mark Tredwin
Town Clerk


1. Public Forum
Fifteen minutes will be made available for public comment and response in relation to
items on this agenda. Individuals will be permitted a maximum of three minutes each to
address the committee

2. Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting

3. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of
matters to be considered at this meeting, together with an appropriate statement
regarding the nature of the interest

Members are reminded that if they have a Disclosable Pecuniary Interest (DPI) (on their
register of interest or otherwise) relating to any item on the agenda they are prevented
from participating in any discussion or voting on that matter at the meeting as to do so
would amount to a criminal offence. Similarly, if you are or become aware of a DPI in a
matter under consideration at this meeting which is not on your register of interests or
is in the process of being added to your register you must disclose such interest at this
meeting, leave and not Vote on the item and register the DPI within 28 days. Similarly,
other Personal Interests should be declared at this meeting.

4. Dispensations
To NOTE the grant of dispensations made by the Town Clerk in relation to the business
of this meeting

5. Minutes – Town Council
To confirm the minutes of the meeting held on 2 November 2021 as a correct record

6. Town Council Consult on proposed A358 plans
For members to consider the finalised response to the A358 Consultation.

7. Flooding in Ilminster
For members to receive updates following the flooding incidents on Ditton Street and
Station Road

8. Exempt Business
To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to
Meetings) Act 1960, the press and public be excluded from the meeting for this item of
business in view of the likely disclosure of confidential matters about information relating
to an individual, and information relating to the financial or business affairs of any
particular person, within the meaning of paragraphs 1 and 8 of schedule 12A to the Local
Government Act 1972 (see Section 1 and Part 1 of Schedule 1 to the Local Government
(Access to Information) Act 1985), as amended by the Local Government (Access to
Information) (Variation) Order 2006.

THIS MEETING AS OBSERVERS Under the Openness of Local Government
Bodies Regulations 2014, any members of the public are now allowed to take
photographs, film and audio record the proceedings and report on all public
meetings (including on social media). No prior notification is needed but it would
be helpful to let the office know of any plans to film or record so that any
necessary arrangements can be made to provide reasonable facilities to report
on meetings. This permission does not extend to private meetings or parts of
meetings which are not open to the public. All recording and photography
equipment should be taken away if a public meeting moves into a session which
is not open to the public.

If you are recording the meeting, you are asked to act in a reasonable manner
and not disrupt the conduct of meetings for example by using intrusive lighting,
flash photography or asking people to repeat statements for the benefit of the
recording. You may not make an oral commentary during the meeting. The
Chairman has the power to control public recording and/or reporting so it does
not disrupt the meeting. Members of the public exercising their right to speak
during Public Question Time may be recorded. Copies of this document are
available in large print on request


Please click below to view reports

Ag 5 Draft Full Council Minutes 2nd Nov 2021

Ag 6 Report A358 consultation

Questionnaire_Consultation Response_Final

Ag 6 Response 4c 2021.11.7 Broadway questionnaire response

Ag 6 Response 4d 2021.11.7 Southfields questionnaire text

Ag 7 Flood report

App 7A CAUSES of flooding 2017 extract

App 7B Next steps post 2017 flooding

App 7C Flood plan template

App 7D Letter

App 7E letter

App 7F Flood Paper

App 7G Annex to 2017 report

App 7H Building Community Resilience to Flooding


Ilminster Town Council
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