ILMINSTER TOWN COUNCIL
Council Offices
North Street
ILMINSTER
Somerset
TA19 0DG
Tel: 01460 52149
e-mail: town.council@ilminster.gov.uk
Town Clerk: Mark Tredwin
10 August 2021
A meeting of the Town Council will be held on Tuesday 17 August 2021 in the Council Chamber, Council Offices, North Street, Ilminster, TA19 0DG starting at 19:30 hrs.
Members of the public are welcome and encouraged to attend. However, due to ongoing Covid-19 concerns and a duty to protect all attendees, there will be a limited number of members of the public able to attend. If you wish to attend, please let Ilminster Town Clerk know either by email town.council@ilminster.gov.uk or phone the office on 01460 52149 by 3pm on Tuesday 17 August, 2021. Officers of the council will advise whether capacity remains.
If members of the public have any questions on matters that are on the agenda, then if possible, please notify the Council Office before the day of meeting which item you would like to speak about.
This meeting has been advertised as a public meeting and as such could be filmed or recorded by broadcasters, the media or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, we cannot guarantee this, especially if you are speaking or taking an active role.
The business to be transacted at the meeting is outlined on the Agenda below. Any reports listed as “to follow” will be made available as soon as possible, and in any event at least 30 minutes before the start of the meeting.
Yours sincerely
Mark Tredwin
Town Clerk
AGENDA
- Public Forum –
Fifteen minutes will be made available for public comment and response in relation to items on this agenda. Individuals will be permitted a maximum of three minutes each to address the committee.
- Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.
- Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.
Members are reminded that if they have a Disclosable Pecuniary Interest (DPI) (on their register of interest or otherwise) relating to any item on the agenda they are prevented from participating in any discussion or voting on that matter at the meeting as to do so would amount to a criminal offence. Similarly, if you are or become aware of a DPI in a matter under consideration at this meeting which is not on your register of interests or is in the process of being added to your register you must disclose such interest at this meeting, leave and not Vote on the item and register the DPI within 28 days. Similarly, other Personal Interests should be declared at this meeting.
- Dispensations
To NOTE the grant of dispensations made by the town clerk in relation to the business of this meeting.
- Minutes – Town Council
To confirm the minutes of the meeting held on 20 July 2021 as a correct record.
- District and County Councillor Reports
For members to receive reports from both District and County Councillors representing Ilminster.
- Police Report
For members to NOTE the report from the police
- Mayor’s Report
To allow members to be updated on functions and activities that the Mayor has been engaged in.
- Deputy Mayor’s Report
To allow members to be updated on functions and activities that the Deputy Mayor has been engaged in.
- Clerk’s update Report
To update members on matters already considered by Full Council and not considered elsewhere on the Agenda.
- Finance Report
For members to receive and note the contents of the Finance report
- South Somerset Carnival Park Report
Members to consider how to support South Somerset Carnival Committee with the application to set up a Carnival Park.
- Future of Local Government in Somerset
Members to consider how they see Ilminster post Somerset unification.
- Magistrates Court
For members to provide thoughts into how the Magistrates Court can be redeveloped to suit the Town Council’s needs.
- Big Green Week Event
For members to consider a request to support a proposed event on the weekend of the 25 and 26 September on the recreation ground and from the Rotary Club of Ilminster to hold a supporting event in the Market House on Friday 24 September for a charity sale.
- Sunflowers for Somerset Grant Application
For members to consider an application for funding from “Sunflowers for Somerset”
That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded while members consider this item in accordance with the Public Bodies (Admission to Meetings) Act 1960
- Exempt Business
To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960, the press and public be excluded from the meeting for this item of business in view of the likely disclosure of confidential matters about information relating to an individual, and information relating to the financial or business affairs of any particular person, within the meaning of paragraphs 1 and 8 of schedule 12A to the Local Government Act 1972 (see Section 1 and Part 1 of Schedule 1 to the Local Government (Access to Information) Act 1985), as amended by the Local Government (Access to Information) (Variation) Order 2006.
- Jurassic Fibre Agreement
For members to consider the proposed fibre cabinet agreement on land at Canal Way.
- Staffing Report
For members to consider a realignment of external works staff roles and responsibilities.
- Town Clerk Recruitment Update
For members to agree to the offer of employment to replacement town clerk.
PLEASE NOTE THAT MEMBERS OF THE PUBLIC ARE WELCOME TO ATTEND THIS MEETING AS OBSERVERS Under the Openness of Local Government Bodies Regulations 2014, any members of the public are now allowed to take photographs, film and audio record the proceedings and report on all public meetings (including on social media). No prior notification is needed but it would be helpful to let the office know of any plans to film or record so that any necessary arrangements can be made to provide reasonable facilities to report on meetings. This permission does not extend to private meetings or parts of meetings which are not open to the public. All recording and photography equipment should be taken away if a public meeting moves into a session which is not open to the public.
If you are recording the meeting, you are asked to act in a reasonable manner and not disrupt the conduct of meetings for example by using intrusive lighting, flash photography or asking people to repeat statements for the benefit of the recording. You may not make an oral commentary during the meeting. The Chairman has the power to control public recording and/or reporting so it does not disrupt the meeting. Members of the public exercising their right to speak during Public Question Time may be recorded. Copies of this document are available in large print on request.
Please click here to download a copy of the agenda:
And reports:
Agenda 5 Minutes 27-07-21 Draft
Agenda 6 County Councillor Report July 2021
Agenda 6 District Councillors report 210817-ITC REPORT
Agenda 8 & 9 Mayor and Deputy Mayor announcements July 2021
Agenda item 13 SCC Report 17-08-21 BH
Agenda Item 14 Magistrates court v1
Agenda item 16 Sunflowers of Somerset Grant application
