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Agenda for Town Council Meeting on Tuesday 22nd June 2021 at 6.30pm

Posted on 17th June, 2021 in Agendas – Town Council

A meeting of the Town Council will be held on Tuesday 22 June 2021 at 18:30 hrs, OUTSIDE due to current Covid regulations.

Outside of the Ilminster Cricket Club,

The Recreation Ground,
The Mead, Ilminster, TA19 0EY

The business to be transacted at the meeting is outlined on the Agenda below.

Yours sincerely

Mark Tredwin
Town Clerk

AGENDA
1. Public Forum –
Fifteen minutes will be made available for public comment and response in relation to items on this agenda. Individuals will be permitted a maximum of three minutes each to address the committee.

2. Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.

3. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.

4. Dispensations
To note the grant of dispensations made by the town clerk in relation to the business of this meeting.

5. Minutes – Town Council
To confirm the minutes of the meeting held on 4 May 2021 as a correct record.

6. Internal Auditor Report 2020/21
For members to receive and accept the internal auditors report.

7. AGAR 2020/21
For members to accept approve the annual AGAR Statements and resolve each of the AGAR statements.

8. Clerk’s update report
To update members on matters already considered by Full Council and not considered elsewhere on the Agenda.

9. South Somerset District Council Playdays
For members to consider a request from SSDC for two playday events to be held at Wharf lane Recreation Ground and permission to have a barbecue. Members to agree dates provided and to the suspension of a byelaw banning barbecues for these specific events held by SSDC.

10. Request to use of the recreation ground
For members to consider two applications to use the recreation ground.
a) For a Vegan Market to be able to hold a first initial event at the recreation ground as a pre-cursor to other quarterly events either at the recreation ground or in town.
b) For a pre-school group to be allowed to operate in the recreation ground.

11. Magistrates Court
For members to be updated on the current position for the purchase of the Old Magistrates Court. Resolutions will be required to agree the “Report on Title” that has been prepared by the Council’s solicitor and to appoint two members to execute the deeds for the building.

12. Jurassic Fibre
For members to consider agreeing to the siting of a large fibre cabinet on council land.

13. Land Surrounding Herne Hill
Members to agree the setting up of a working group to establish the availability of various plots of land at the bottom of Herne Hill. The group will be required to look into possible uses of the land with organisations such as the Forestry Commission and Green Ilminster. The working group to report back to the Open Spaces Committee.
That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded while members consider this item in accordance with the Public Bodies (Admission to Meetings) Act 1960

14. Exempt Business
To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960, the press and public be excluded from the meeting for this item of business in view of the likely disclosure of confidential matters about information relating to an individual, and information relating to the financial or business affairs of any particular person, within the meaning of paragraphs 1 and 8 of schedule 12A to the Local Government Act 1972 (see Section 1 and Part 1 of Schedule 1 to the Local Government (Access to Information) Act 1985), as amended by the Local Government (Access to Information) (Variation) Order 2006.

15. Quotation for works at Cemetery Lodge
For members to consider the quotation for the insulation work at Cemetery Lodge.

 

 

Click here to download the Agenda:

Agenda – 22.06.21 NB

 

Click here to download the Agenda Reports:

Agenda 6 – Internal Auditor Report 2020-2021

Agenda 7 – AGAR Part 3

Agenda item 8 Clerks update Report

APP 8A Ilminster Recreation Ground Refurbishment (003)

Agenda 9 – SSDC Playdays

Agenda 10 – Bakers and Makers Vegan Market

Agenda 10 – World explorers – Use of recreation ground

Agenda 12 Jurassic Fibre picture – location

Agenda 13 – Map – land around Herne Hill

 

 

 

 

 

Ilminster Town Council
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