A meeting of the Town Council will take place on Tuesday 4 May 2021 at 20:30hrs.
The meeting will be held with participants being present through remote attendance by virtue of Statutory Instrument 2020 No 392 (The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.
In accordance with the Public Bodies (Admission to Meetings) Act 1960 members of the public and
press are very welcome to attend the meeting.
Members of the public who would like to attend this meeting must notify the Deputy Town Clerk by telephone or email (deputy.clerk@ilminster.gov.uk) before 9am on Tuesday 4 May 2021. Further instructions will be given to allow them to join the meeting on Skype. The public are invited to submit their questions or raise issues relevant to the work of the council to the Deputy Town Clerk. The overall time available for this session is restricted to 15 minutes unless the Chair decides otherwise.
Individual speakers are restricted to 3 minutes and are asked not to repeat points that have been made previously. It is helpful if potential contributors can make themselves known to the Meeting Administrator when they are contacted on Skype before the meeting so that the session can be programmed effectively.
Public participation is part of the formal meeting of the Council and a note will be made of matters raised and recorded as part of the minutes of the meeting.
The business to be transacted at the meeting is outlined on the Agenda below. Any reports listed as “to follow” will be made available as soon as possible, and in any event at least 30 minutes before the start of the meeting.
The Agenda for the meeting is given below. Please contact the Town Council Office if you would like a copy of any of the reports.
Yours sincerely
Mark Tredwin
Locum Town Clerk
AGENDA
1. Election of Mayor
To elect the Mayor of Ilminster for the period up to the May 2022 Annual Town Council Meeting
2. Declaration of Acceptance of Office
To receive the Acceptance of Declaration of Office by the Mayor
3. Election of the Deputy Mayor
To elect the deputy Mayor of Ilminster for the period up to the May 2022 Annual Town Council Meeting
4. Public Forum –
Fifteen minutes will be made available for public comment and response in relation to items on this agenda. Individuals will be permitted a maximum of three minutes each to address the committee.
5. Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.
6. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.
Members are reminded that if they have a Disclosable Pecuniary Interest on their register of interest relating to any item on the agenda they are prevented from participating in any discussion or voting on that matter at the meeting as to do so would amount to a criminal offence. Similarly, if you are or become aware of a Disclosable Pecuniary Interest in a matter under consideration at this meeting which is not on your register of interests or is in the process of being added to your register you must disclose such interest at this meeting and register it within 28 days.
7. Dispensations
To note the grant of dispensations made by the Town Clerk in relation to the business of this meeting.
8. Minutes – Town Council
Minutes from the Full Council Meeting held on the 27 April 2021 will be brought to the next Full Council Meeting
9. Minutes from Committees
No minutes are available for noting for this meeting.
10. Committees and working group report
For members to consider the committee structure pending a return to Face to Face Meetings and to consider the setting up a temporary committee to consider all recommendations that emanate from other committees. This will include the various Terms of Reference for Full Council and for the various committees and working groups
11. Appointment of members to Committees and Working Groups
12. Appointment of Representatives to other Groups
13. Scheme of Delegation
To review and consider the Town Council’s Scheme of Delegation
14. Standing Orders
To review and approve the Town Council’s Standing Orders for the council year 2021-2022
15. Financial Regulations
Council to review and approve the Town Council’s Financial Regulations for the council year 2021-2022
16. Banking authorisation
Appointment of Authorisation for Bank and Investment Transactions
17. Clerk’s update report
Should any members consider that any items should be discussed in Part B, Exempt Business the following will apply.
That in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded while members consider this item in accordance with the Public Bodies (Admission to Meetings) Act 1960
18. Exempt Business
To move that under Section 1, Paragraph 2 of The Public Bodies (Admission to Meetings) Act 1960, the press and public be excluded from the meeting for this item of business in view of the likely disclosure of confidential matters about information relating to an individual, and information relating to the financial or business affairs of any particular person, within the meaning of paragraphs 1 and
8 of schedule 12A to the Local Government Act 1972 (see Section 1 and Part 1 of Schedule 1 to the Local Government (Access to Information) Act 1985), as amended by the Local Government (Access to Information) (Variation) Order 2006
