A meeting of the Town Council will take place on Tuesday 24th November 2020 at 19:30hrs.
The meeting will be held with participants being present through remote attendance by virtue of
Statutory Instrument 2020 No 392 (The Local Authorities and Police and Crime Panels (Coronavirus)
(Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales)
Regulations 2020.
In accordance with the Public Bodies (Admission to Meetings) Act 1960 members of the public and
press are very welcome to attend the meeting.
Members of the public who would like to attend this meeting must notify the Deputy Town Clerk by
telephone or email (deputy.clerk@ilminster.gov.uk) before 9am Tuesday 24th November 2020.
Further instructions will be given to allow them to join the meeting on Skype. The public are invited
to submit their questions or raise issues relevant to the work of the council to the Deputy Town Clerk.
The overall time available for this session is restricted to 15 minutes unless the Chair decides
otherwise. Individual speakers are restricted to 3 minutes and are asked not to repeat points that
have been made previously. It is helpful if potential contributors can make themselves known to the
Meeting Administrator when they are contacted on Skype before the meeting so that the session
can be programmed effectively.
Public participation is not part of the formal meeting of the Council however a note will be made of
matters raised and recorded at the start of the minutes of the meeting.
The business to be transacted at the meeting is outlined on the Agenda below. Any reports listed as
“to follow” will be made available as soon as possible, and in any event at least 30 minutes before
the start of the meeting.
The Agenda for the meeting is given below. Please contact the Town Council Office if you would like
a copy of any of the reports.
Yours sincerely
Hayley White
Town Clerk
AGENDA
1. Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.
2. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of matters to
be considered at this meeting, together with an appropriate statement regarding the nature of
the interest.
3. Minutes
To confirm the minutes of the meeting held on 15th September 2020 as a correct record.
4. Office Action Plan
To consider the Office Action Plan relating to the Town Council.
5. Police Report
This agenda item provides an opportunity for the Police to report on any matters relevant
to policing in Ilminster.
6. Reports from District Councillors
To receive a report from District Councillors.
7. County Councillor for the Ilminster Division
Opportunity to ask the County Councillor any questions.
8. Payments and Virements
The Schedule of Payments will be presented for Council’s information.
9. External Audit 2019/20
To consider the External Audit report 2019/20.
10. Market Town Investment Group
To discuss the MTIG funding opportunity.
11. Youth Committee
Cllr Taylor to give an update on the Youth Committee.
12. Byelaws
To consider the proposed amended Byelaws.
13. 2 East Street Survey report
To consider the report on 2 East Street and possible ideas to smarten up the frontage of the
property.
14. Neighbourhood Plan
To receive an update on the Neighbourhood Plan.
15. Council meeting structure
To consider an amendment to the current meeting structure.
16. Badger Culling
To consider supporting SSDC’s request to refuse badger culling on land owned by
ourselves.
17. SCC Climate Emergency Fund Community Fund
To consider the application received from Powrmatic Woodland Creation Project.
18. Clerks Updates
The following Clerk’s Updates have been sent by email since the last Town Council agenda
was published.
Number Date Topic
6/20 25.09.20 Staff Update, Urgent Decision – Rotary Club of Ilminster,
Playground Update, Police Report, Christmas Tree Festival,
Badger Signage, One Somerset Survey, ISCL, 2 East Street,
The Old Magistrates Court.
7/20 02.10.20 Staff, County Councillor Report, Drucers Barber,
Remembrance Sunday, Vandalism, Climate Emergency,
ISCL, Buggy, Playground Update.
8/20 15.10.20 Staff, Playground Update, Residents.
9/20 23.10.20 Staff, Playground Update, Urgent Decision – IEF, Grants,
Remembrance.
10/20 30.10.20 Archie Gooch Pavilion, Ilminster Town Football Club,
Halloween Competition, Barge, Budget Workshop,
Cemetery Survey, Staff, Badger Culling, Redwood Travel.
11/20 06.11.20 Lockdown, Remembrance, Staff, IEF, Barge, Schools,
Ilminster Division County/District Councillor monthly report –
October 2020.
19. Exclusion of Press and Public
To consider exclusion of the press and public from the meeting, in accordance with the Public
Bodies (Admission to Meetings) Act 1960, section 1(2), for: Agenda item 20 Magistrates Court,
Agenda item 21 Hammerhead Land and Agenda item 22 Land at Canal Way due to the
confidential nature of the business to be transacted i.e. business information and information
relating to potential negotiations.
20. Magistrates Court
To consider the Magistrates court.
21. Hammerhead Land
To consider the current costs for the land.
22. Land at Canal Way
To consider the meeting held with Ilminster Education Foundation.
Agenda 4 – Action list V60 Town Council – 17 11 20
Agenda 5 – Police report November 2020
Agenda 8 – Expenditure and Income 010920-311020
Agenda 9 – External Audit Report
Agenda 10 – Market Town Investment Group
Agenda 12 – Current ITC Byelaws – March 2013
Agenda 12 – ITC Byelaws – Oct 2020 amendments
Agenda 13 – 2 East Street Survey report – Alan Young
Agenda 16 – 12 Motion to Council – Badger Culls
Agenda 16 – Extract minutes SSDC Council Meeting – 15 10 20
