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Agenda for Town Council Meeting-21st January 2020

Postedon 17th January, 2020 in Agendas – Town Council

A meeting of the Town Council will take place on Tuesday, 21 January 2020 in the Council Chamber, Council Office, North Street, Ilminster, TA19 0DG starting at 19:30 hrs

.The public are welcome to attend this meeting. Members of the public are invited to ask questions or raise issues relevant to the work of the Council. The overall time available for this session is restricted to 15 minutes unless the Chair decides otherwise. Individual speakers are restricted to 3 minutes and are asked not to repeat points that have been made previously. It is helpful if potential contributors can make themselves known to the Meeting Administrator before the meeting so that the session can be programmed effectively.

Public participation is not part of the formal meeting of the Council however a note will be made of matters raised and recorded at the start of the minutes of the meeting.

The Agenda for the meeting is given below. Please contact the Town Council Office if you would like a copy of any of the reports.

Joy Norris

Town Clerk


  1. Apologies for Absence

To receive apologies for absence from Councillors unable to attend the meeting.


  1. Declarations of Interest

To receive any declarations from Councillors and Officers of interests in respect of             matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.


  1. Minutes

(a) To confirm the minutes of the meeting held on 26 November 2019 as a correct record.

(b) To confirm the minutes of the meeting held on 3 December 2019 as a correct record.


  1. Office Action Plan

To consider the Office Action Plan relating to Town Council Meetings.

  1. Mayor’s Announcements/Engagements

a) The Mayor will make announcements relevant to Town Council and Mayoral activities and engagements

b) To receive details of the Mayor’s engagements between 3 December 2019 and 15 January 2020


  1. Police Report

This agenda item provides an opportunity for the Police to report on any matters relevant to policing in Ilminster.


  1. Reports from District Councillors

To receive reports from District Councillors


  1. Report from the County Councillor for the Ilminster Division

To receive a report from the County Councillor.


  1. Reports from Representatives on Outside Bodies

To receive reports from Representatives on Outside Bodies.


  1. Update from the Neighbourhood Plan Development Group
    (To follow)


  1. Motion Under Standing Order No 9

To consider a Motion, submitted by Cllr Keitch regarding Climate Change. (To follow)


  1. Strategic Plan 2019/2020-– Status Report

To consider the quarterly Status Report.  (To follow)


  1. Strategic Plan 2020/21 – 2022/23

To consider the draft Town Council 3 year Strategic Plan for 2020 /21 – 2022/23.  (To follow)


  1. 2020/2021 Budget and Financial Plan for future Years

To consider the Town Council’s budget and financial plan for future years (including the capital programme).


  1. Precept 2020/2021

To set the Town Council’s precept for 2020/2021


  1. Appointment of Project Manager for Wharf Lane Rec Play Area

To consider the appointment of a Project Manager for the Wharf Lane Rec Play Area (To follow)


  1. Draft Calendar of Meetings

To consider the draft calendar of meetings for the municipal year starting in May 2020.


  1. Payments and Virements

The Schedule of Payments for authorisation will be presented for Council’s information.


  1. Clerk’s Updates

The following Clerk’s Updates have been sent by email since the last Town Council agenda was published.

19/1927.11.191. Staffing

2. Gooch & Housego

1/2006.01.201.Draft Minutes (Town Council 26/11 & 3/12)

2. Sophie Storey Funeral Arrangements




Formal Meeting Reminders


28 January 2020                  Open Spaces Committee

4 February 2020                   Planning, Highways & Transport Committee

11 February 2020                Resources Committee

3 March 2020                       Planning, Highways & Transport Committee

10 March 2020                     Open Spaces Committee

Click here to download a copy of the agenda for the meeting on 21.01.20

Click here to download Agenda item 3a-Draft minutes from the Town Council meeting on 26.11.19

Click here to download Agenda item 3b-Draft minutes from the Town Council meeting on 03.12.19

Click here to download Agenda item 4-Office Action List

Click here to download Agenda item 5b Mayors Diary of Events

Click here to download Agenda item 8a County Councillor Nov report

Click here to download Agenda item 8b County Councillor Dec report

Click here to download Agenda Item 9-Report from Greenfylde School

Click here to download Agenda Item 12-Status Report

Click here to download Agenda item 13 Strategic plan 2020-2023 Draft

Click here to download Agenda Item 14 and 15-2020/2021 Budget & Financial Plan for Future years & Precept

Click here to download Agenda item 17 Draft 20-21 Meeting Timetable

Click here to download Agenda Item 18-Payments and Virements







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