Agenda for Town Council Meeting – 19 March 2019 - Ilminster Town Council

A meeting of the Town Council will be held on Tuesday, 19 March 2019 in the Council
Chamber, Council Offices, North Street, Ilminster, TA19 0DG starting at 19:30 hrs.

The public are welcome to attend this meeting. Members of the public are invited to ask
questions or raise issues relevant to the work of the Council. The overall time available for
this session is restricted to 15 minutes unless the Chair decides otherwise. Individual
speakers are restricted to 3 minutes and are asked not to repeat points that have been made
previously. It is helpful if potential contributors can make themselves known to the Meeting
Administrator before the meeting so that the session can be programmed effectively.
Public participation is not part of the formal meeting of the Council however a note will be
made of matters raised and recorded at the start of the minutes of the meeting.

The business to be transacted at the meeting is outlined on the Agenda below. Any reports
listed as “to follow” will be made available as soon as possible, and in any event at least 30
minutes before the start of the meeting.

Yours sincerely

Joy Norris
Town Clerk
AGENDA
1. Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.
2. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of
matters to be considered at this meeting, together with an appropriate statement
regarding the nature of the interest.
3. Minutes
a) To confirm the minutes of the meeting held on 26 February 2019 as a correct record.
(To follow)
b) To consider the office Action Plan relating to Town Council Meetings. (To follow)
4. Mayor’s Announcements/Engagements
a) The Mayor will make announcements relevant to Town Council and Mayoral activities
and engagements
b) To receive details of the Mayor’s engagements between 15 January 2019 and 13
March 2019 (To follow)
5. Police Report
This agenda item provides an opportunity for the Police to report on any matters
relevant to policing in Ilminster. (To follow)
6. Reports from District Councillors
To receive reports from District Councillors
7. Report from the County Councillor for the Ilminster Division
To receive a report from the County Councillor. (To follow)
8. Reports from Representatives on Outside Bodies
To receive reports from Representatives on Outside Bodies. (To follow)
9. Recommendations from the Resources Committee
To consider the recommendation of the Resources Committee regarding the Town
Council’s Grants Policy (To follow)
10. Update from the Neighbourhood Plan Development Group
To receive an update from the Neighbourhood Plan Development Group (To follow)
11. Payments and Virements
The Schedule of Payments for authorisation will be presented for Council’s information.
(To follow)
12. Addition to Standing Orders
To consider a new Standing Order regarding a requirement for Councillors holding
certain roles or sitting on Committee to undertake related training. (To follow)
13. Insurance
To confirm the Town Council’s Insurance arrangements wef 1 April 2019 (This is the
3rd year of a 3-year deal) (To follow)
14. Volunteers
Due to on-going grounds maintenance staffing issues, to consider suspending the
decision made by the Town Council (Minute 501 18.09.18)” that the Town Council
open spaces equipment is not loaned to or used by any organisation, club or individual
for the purpose of maintaining the area used for their particular club or organisation.”
To enable volunteers who have already been assessed to use the tractor and snake
for the purposes of grass cutting or grounds maintenance.
15. Management Processes Working Group
To receive an oral, interim progress report.
16. Clerk’s Updates
The following Clerk’s Updates have been sent by email since the last Town Council
agenda was published.
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