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Resources Committee Meeting – 12 February 2019 – Agenda

Postedon 7th February, 2019 in Agendas - Resources

A meeting of the RESOURCES COMMITTEE will be held on Tuesday 12 February 2019 in the Council Chamber, Council Offices, North Street, Ilminster at 7.30pm.

The public are welcome to attend this meeting. Members of the public are invited to ask questions or raise issues relevant to the work of the Council. The overall time available for this session is restricted to 15 minutes unless the Chair decides otherwise. Individual speakers are restricted to 3 minutes and are asked not to repeat points that have been made previously. It is helpful if potential contributors can make themselves known to the Town Clerk before the meeting so that the session can be programmed effectively.
Public participation is not part of the formal meeting of the Council however a note will be made of matters raised and recorded at the start of the minutes of the meeting.

The business to be transacted at the meeting is outlined on the Agenda below. Any reports listed as “to follow” will be made available as soon as possible, and in any event at least 30 minutes before the start of the meeting.

Yours sincerely

Joy Norris
Town Clerk
1. Apologies for absence
To receive apologies for absence from Councillors unable to attend the meeting.
2. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.
3. Minutes
a) To confirm the minutes of the Resources meeting held on 15th January 2019 as a
correct record. (attached)
b) No items on action list relating to the Resources Committee to consider.
4. Police Report
This agenda item provides an opportunity for the Police to report on any matters
relevant to policing in Ilminster.
5. Financial Monitoring.
To receive information about the Resources Committee income, expenditure and
commitments compared with the 2018/19 budget. (To Follow)
6. Disposal of Assets
To agree to the disposal of the heavy-duty shredder; the shredder has not been
working properly for a long time and a replacement has been purchased.
7. Financial Contribution for Ilminster Library
To agree a contribution to Somerset County Council towards the costs of running
Ilminster library, as provided for in the Town Council’s 2019/20 budget.
8. Grants Policy 2019/20
To review the Town Council’s Grants Policy (approved in February 2015) and make
recommendations to the full Town Council. (Attached)
9. Investments
In accordance with the Town Council’s Investment Strategy, approved by the Town
Council on 29 January 2019, to consider making recommendations to the Town
Council regarding the investment of funds. (To follow)
10. Staffing Update
The Town Clerk will report on general staffing matters, including recruitment updates
and progress towards implementing the new staffing structure.
Resources Committee Members:
Councillors Keitch, Belobaba, Dewick, Fagan, Gunn, Shepherd, Swann and Walker

Click here to download the Resources Committee meeting Agenda for 12.02.19

Click here to download Agenda Item 3a – Draft Minutes of the Resources Committee meeting held on 15.01.19

Click here to download Agenda Item 5 – Financial Monitoring

Click here to download Agenda Item 8 – Grant Policy & Guidance notes

Click here to download Agenda Item 9 – Investments




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Ilminster Town Council