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Agenda for Town Council Meeting – 17 July 2018

Postedon 12th July, 2018 in Agendas – Town Council

A meeting of the Town Council will be held on Tuesday 17 July 2018 in the Council Chamber, Council Offices, North Street, Ilminster, TA19 0DG at starting at 19:30 hrs.

The public are welcome to attend this meeting. Members of the public are invited to ask questions or raise issues relevant to the work of the Council. The overall time available for this session is restricted to 15 minutes unless the Chair decides otherwise. Individual speakers are restricted to 3 minutes and are asked not to repeat points that have been made previously. It is helpful if potential contributors can make themselves known to the Meeting Administrator before the meeting so that the session can be programmed effectively.
Public participation is not part of the formal meeting of the Council however a note will be made of matters raised and recorded at the start of the minutes of the meeting.

The business to be transacted at the meeting is outlined on the Agenda below. Any reports listed as “to follow” will be made available as soon as possible, and in any event at least 30 minutes before the start of the meeting.

Yours sincerely

Joy Norris
Town Clerk

AGENDA
1. Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.
2. Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.
3. Minutes
a) To confirm the minutes of the meeting held on 22 May 2018 as a correct record. (To follow)
b) To confirm the minutes of the meeting held on 12 June 2018 as a correct record. (To follow)
c) To consider the office Action Plan relating to the Town Council Meetings. (To follow)
4. Mayor’s Announcements/Engagements
a) The Mayor will make announcements relevant to Town Council and Mayoral activities and engagements
b) The Mayor attended the following engagements between 22 May 2018 and 11 July 2018. (To follow)
5. Police Report
This agenda item provides an opportunity for the Police to report on any matters relevant to policing in Ilminster. (To follow)
6. Reports from District Councillors
To receive reports from District Councillors.
7. Report from the County Councillor for the Ilminster Division
To receive a report from the County Councillor. (To follow)
8. Reports from Representatives on Outside Bodies To receive reports from Representatives on Outside Bodies.
9. Update from the Neighbourhood Plan Development Group To receive an update on the work of the Neighbourhood Plan Development Group. (To follow)
10. Friends Of Ilminster Library To receive an update on the work of the friends of Ilminster Library. (To follow)
11. Internal Audit Report for 2017/18
To consider the Internal Auditors’ report. (To Follow)
12. Recommendations from the Resources Committee
To consider the recommendation of the Resources Committee to approve and adopt the following policies:
(i) health & Safety Policy
(ii) Alcohol & Drugs Policy
(iii) Stress Management Policy
(iv) Volunteer Policy
13. Recommendations From the Open Spaces Committee
To consider recommendations form the Open Spaces committee:
(i) the purchase of grass cutting equipment and how the purchase should be funded
(ii) the approval and adoption of the Herne Hill Management Plan 2018
14. Strategic Plan 2018/19-2020/21- Status Report To consider the quarterly Status Report.
15. Payments and Virements
The Schedule of Payments for authorisation will be presented for Council’s information. (To follow)
16. Clerk’s Updates
The following Clerk’s Updates have been sent by email since the last Council agenda was published.
Number 9/18
Date 22.06.18
Topic Draft Annual Town Council Minutes
Annual Report
Temporary Open Spaces Warden
Areas West & South Town & Parish Councils meeting 28.06.18
Reminders
Meetings
7 August Planning, Highways & Transport Committee
14 August Resources Committee
4 September Planning, Highways & Transport Committee
11 September Open Spaces Committee
18 September Town Vouncil

Click here to download an agenda for the Town Council meeting on 17.07.18

Click here to download Agenda 3a -Draft Minutes of the annual Town Council Meeting

Click here to download Agenda 3b – Draft minutes of Town Council held on 12 June 2018

Click here to download Agenda 3c – Office Action List

Click here to download Agenda 4b – Mayor’s Engagements

Click here to download Agenda 7(i) – County Councillor May 2018 Report

Click here to download Agenda 7 (ii) – Councillor June Report 2018

Click here to download Agenda 8 – Reports from Outside Bodies – Greenfylde School

Click here to download Agenda 12 – Recommendations from the Resources Committee

Click here t download Agenda 12 (i) – Draft health safety policy

Click here to download Agenda 12 (ii) – Alcohol and Drugs Policy

Click here to download Agenda 12 (iii) -Stress Management Policy

Click here to download Agenda 12 (iv) – Volunteer Policy

Click here to download Agenda 13 – Recommendations from the Open Spaces Committee

Click here to download Agenda 13 – OS Earmarked Reserves

Click here to download Agenda 14 – Strategic Plan 2018/19-2020/21 Status Report

Click here to download Agenda 15 – Payments & Virements

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Ilminster Town Council