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Policies

Complaints Procedure

At the Town Council meeting held on Tuesday 16th December 2014, the Council approved and adopted a new complaints procedure for dealing with complaints about the Council’s administration or its procedures.

Click here to download a copy of the Complaints Procedure

 

Employee Code of Conduct

All Ilminster Town Council Employees are expected to conduct themselves in accordance with the Council’s Code of Conduct.

Click here to view Employee Code of Conduct

 

Equality and Diversity Policy and Procedures

Click here to view Equality & Diversity

 

Grants

A summary of the grants policy is given below:

  •  Local organisations who have charitable objectives and operate on a not for profit basis are able to apply for grants. Grants are expected to enable such organisations to develop projects which can clearly demonstrate their direct benefit to the citizens of Ilminster (in this context local means that the organisation is based within the parish of Ilminster or that it provides services/activities for Ilminster residents)
  • Applications must be for specific, discrete provision  e.g.  purchase of a particular piece of equipment
  • Grants are limited to a maximum of £250
  • A grant application should not exceed 50% of the total cost of the project

Click here to download the Policy and Grant Guidance 2015 – 2016

Click here to download a Grant application form

 

Revenue Subsidy Grants

Ilminster Town Council may award a revenue subsidy grant to local organisations who have charitable objectives and operate on a not-for-profit basis.  Revenue subsidy grants are to help organisations meet their ongoing / running costs and the maximum amount of grant that may be applied for is 50% of the running costs.

NB:  In this context local means that the organisation is based within the parish of Ilminster or that it provides services / activities will benefit Ilminster residents and / or businesses. Monies awarded through this process are drawn from a limited budget and organisations are limited to one application per year.

The Council Grant Policy and guidance and the Grant application form can be downloaded above.

 

HR Policies

The Town Council has the following HR policies in place which provide a framework for staff management:

  • Appraisal Scheme
  • Capability
  • Discipline
  • Grievance
  • Protective Clothing
  • Whistleblowing
  • Pension Discretions

If you would like a copy of any of these policies please contact the Town Clerk.

 

Media & Publicity Policy

The Town Council wishes to be open and transparent in the way it considers information and takes decisions. As a Town Council we therefore seek opportunities to publish information about our activities with the intention of raising awareness about what the Town Council is doing.

The press and media policy includes information on the Town Council’s procedures for dealing with the media.

Click here to download the Town Council media procedures

Media & Publicity Policy 2016

 

Petitions Scheme

Ilminster Town Council recognises that petitions are one way in which people can let us know their views.

Click here to download the petitions scheme which includes a petition template

 

Protocol on Member / Officer  Relationships

The protocol is intended as a guide for Members and Officers in their dealings with one another and as a supplement to the Members’ and Officers’ Codes of Conduct. The reputation and integrity of the Council is significantly influenced by the effectiveness of the Councillor, the Clerk and other staff working together to support each other’s roles. The aim is effective and professional working relationships characterised by mutual trust, respect and courtesy.

Click here to view Protocol on Member & Officer Relations

 

 Recording of Council Meetings Procedure

At the Town Council meeting held on Tuesday 16th December 2014, the Council approved and adopted a policy on recording of meetings.

Ilminster Town Council is committed to being open and transparent in the way it conducts its decision making. Recording, including filming, audio recording, taking photographs, blogging, tweeting and using other social media is permitted at Council meetings and Committee meetings which are open to the public, subject to this policy.

Click here to download a copy of the Council Meetings procedure

Recording of Council Meetings

 

Recruitment Policy

Every recruitment process will be designed with the intention of achieving the selection of the most suitable person for the job.

Click here to view Recruitment Policy 2016

 

Risk Management Policy

Click here to view the Risk Management Policy

 

Sponsorship Policy

Sponsorship is a contribution, financial or in kind, to the costs involved in a project or activity in return for advertising: The Town Council may seek and accept offers of sponsorship and  / or The Town Council may provide sponsorship. The Town Council will endeavour, where possible and appropriate, to work in partnership with local and national businesses to identify opportunities for sponsorship that will be of mutual benefit.

Click here to view Sponsorship Policy 2016

 

Strategic Plan 2017/18-2020/21

The Town Council’s Strategic Plan is intended to focus activity and decision making , help prioritise projects and resourcing, and provide a baseline against which progress can be measured.

Click here to view the Strategic Plan

 

Training and Development Policy

Click here to view the Training and Development Policy 2016

 

 

Ilminster Town Council