A meeting of the Town Council will take place on Tuesday, 17 January 2017 in the Council Chamber, Council Offices, North Street, Ilminster starting at 7.30pm. The public are welcome to attend this meeting
A meeting of the Town Council will take place on Tuesday 17 January 2017 in the Council Chamber, Council Offices, North Street, Ilminster starting at 19:30 hrs.
The public are welcome to attend this meeting. Members of the public are invited to ask questions or raise issues relevant to the work of the Council. The overall time available for this session is restricted to 15 minutes unless the Chair decides otherwise. Individual speakers are restricted to 3 minutes and are asked not to repeat points that have been made previously. It is helpful if potential contributors can make themselves known to the Meeting Administrator before the meeting so that the session can be programmed effectively.
Public participation is not part of the formal meeting of the Council however a note will be made of matters raised and recorded at the start of the minutes of the meeting.
The Agenda for the meeting is given below. Please contact the Town Council Office if you would like a copy of any of the reports.
Joy Norris
Town Clerk
AGENDA
1. Apologies for Absence
To receive apologies for absence from Councillors unable to attend the meeting.
2.Declarations of Interest
To receive any declarations from Councillors and Officers of interests in respect of matters to be considered at this meeting, together with an appropriate statement regarding the nature of the interest.
3.Minutes
a) To confirm the minutes of the meeting held on 13 December 2016 as a correct record.
b) To consider the office Action Plan relating to Town Council Meetings.
4. Mayor’s Announcements/Engagements
a) The Mayor will make announcements relevant to Town Council and Mayoral activities and engagements
b) To receive details of the Mayor’s engagements between 8 December 2016 and 10 January 2017
5. Police Report
This agenda item provides an opportunity for the Police to report on any matters relevant to policing in Ilminster.
6. Reports from District Councillors
To receive reports from District Councillors
7.Report from the County Councillor for the Ilminster Division
To receive a report from the County Councillor.
8. Reports from Representatives on Outside Bodies
To receive reports from Representatives on Outside Bodies. (There were no reports received at the time the Agenda was published)
9. Budget and Precept 2017/18
To consider the Town Council’s budget and precept for 2017/18
10. The Shed Lease – Signatories
The Town Council is asked to agree 2 Councillors as the authorised signatories for the lease and any other associated legal documents regarding The Shed.
11. Appointment of an Internal Auditor
The Town Council’s current 3 year internal audit agreement is drawing to a close so quotations documents, with a closing date of 27 January 2017, have been issued. The Town Council is asked to appoint a small task and finish group to assess the completed responses (including conducting interviews if they deem it appropriate) and make recommendations to the February Town Council meeting regarding the appointment of an Internal Auditor.
12. Project Plan
To consider progress on the project plan and whether any changes are necessary.
13 Authorisation of Payments and Notification of Virements
The Schedule of Payments for authorisation is attached for Council’s approval.
14 Exclusion of Press and Public
To consider taking Agenda Item 15 Possible Land Acquisitions and Agenda Item 16 Possible Property Acquisitions without members of the public and press present, due to the confidential nature of the business to be transacted.
15 Possible Land Acquisitions
To provide an update and agree actions to be taken with regard to possible land acquisitions for a cemetery and also additional open space.
16 Possible Property Acquisitions
To consider a suggestion from a Councillor about conducting a feasibility study into the purchase of a property.
Click here to view Agenda for Town Council Meeting 17.01.17
Click here to view Agenda 3a minutes 13.12.16.
Click here to view Agenda 3b action list
Click here to view Agenda 4b Mayor’s engagements
Click here to view Agenda 5 Police Report Jan 2017
Click here to view Agenda 7 SCC Report December 2016
Click here to view Agenda 8 Report from Cllr Tony Walker
Click here to view Agenda 9 the budget/precept report 2017-18
Click here to view budget report attachment 1 risk matrix
Click here to view budget report attachment 2A Resources income
Click here to view budget report attachment 2B Resources Expd
Click here to view budget report attachment 2c open spaces income
Click here to view budget report attachment 2d Open spaces expd
Click here to view budget report attachment 2e Summary
Click here to view budget report attachment 3 Contingency Calculations 2016-2017
Click here to view budget report attachment 4 Earmarked Reserves 2017-18
Click here to view budget report attachment 5 Council Tax Options 2017-18
Click here to view Agenda 12 project plan 17 January
